Meeting Minutes

Valley RC Flyers

Membership Meeting Minutes

Date: February 13, 2026
Time: 6:00 PM
Location: Soccer Bubble
Presiding Officer: Scot Genoch, President

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1. Call to Order

The meeting was called to order at 6:00 PM by President Scot Genoch.

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2. Treasurer’s Report

Dean provided the financial update:

• Checking: $(redacted)

• Savings: $(redacted)

• Total Funds: $(redacted)

• Additional Funds: A few hundred dollars pending transfer from Zeffy

Status: The club remains in strong financial standing.

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3. Holiday Party Recap

Members discussed the recent Holiday Party.

Feedback (Positive):

• Food quality was well received

• Prizes and raffle were appreciated

• Location worked well

• Large screen presentation area was a positive feature

Note for Next Year:

• Be mindful of automatic gratuity added by the venue

• Continue a similar format given overall positive response

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4. Compliance & Filings

• AMA Charter Renewal: Not yet completed (Due March 31)

• AMA Leader Club Status: Due by March

• IRS Filing: Submitted by Joe Heilman (No issues reported)

Grants:

• AMA Flying Site Improvement Grant: Submitted for ~$1,700

• Take Off and Grow (TAG) Grant: Submitted for ~$800

• Total Requested Across Grants: ~$2,500–$2,700

Grant Strategy Notes:

• Included electrical work completed last season (Andrew’s gate/electrical work)

• Included known runway replacement costs

• Leveraged AMA rule allowing reimbursement back to February of the previous year

• Maximum reimbursement remains 25% of project cost (up to $3,000)

Status: No award decisions received yet.

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5. Indoor Fun Fly – March 14, 2026

Event Time

• Event scheduled for March 14 (3/14)

• Facility rented 10:00 AM – 6:00 PM

• Public event hours: ~11:00 AM – 5:30 PM

• Setup: 10:00–11:00 AM

• Three turf quadrants will be used (same layout as last year)

• 25 tables and chairs available

• Access to garage door for loading

• No food or beverages allowed on turf (water only)

Registration & Roles

• Registration: Jim Gadbury and Roger Genoch

• Announcing & contest coordination: Joe Heilman and Scot Genoch

Confirmed Prizes

• Avanti 80mm EDF

• AeroScout

• Three T-Motor AM 40 combos

• Jersey Modeler $100 coupon

• Spektrum receiver

• Bloody Wonder kit (Flite Test)

Additional Prize Notes

• $500 budget previously approved for additional planes

• Mason, Landon, and Scot working on selections

• Sky Hobby (Minneapolis) offering planes at 10% over cost

• Dean Hoffmeyer (Hobby King/Stinger Engines) offering Hobby King products at cost

Raffle Format

• Likely use the numbered board method again for major prizes

• Discussion about awarding raffle tickets for contest winners rather than separate prizes

Contest Ideas (Not Final)

• Musical Planes (Musical Chairs format)

• Carrier landing challenge

• Pylon race

• Limbo

• Combat

• Gate challenges (existing equipment available)

Note: Final contest lineup to be determined closer to event.
Facility rental cost: ~$2,500

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6. Annual Fun Fly (August 2026)

• Sanction number secured: 19529

• Event will run Thursday–Sunday

• Prize budget proposed: $3,000 (same as last year)

• More details to come in future meetings

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7. Runway Replacement Project

Timeline

• Target timeframe: Mid to late June, after Rusty Thumbs

• Weather dependent

Estimated Costs

• Propex material: ~$2,500

• Stitching: ~$1,400

• Additional possible costs: sand, bobcat rental, ground prep

• Estimated project total: ~$5,000+

Runway Length Discussion

Current length: 250 feet

Options discussed:

• Extend to 300 feet

• Possibly extend further (350 feet) with additional seam

• Expand north, south, or split extension

General sentiment:

• 300 feet likely sufficient

• Preference to extend north if extending

• Avoid placing runway too close to the south property line (corn field proximity)

Ground Prep Discussion

• Mow short and roll

• Avoid tearing up base if possible

• Civil engineer consultation suggested maintaining current base method

• Consider filling sinkhole areas

• Avoid excessive disturbance that would require recompaction

Motion Passed

A motion was made and approved to proceed with ordering runway material and stitching to secure supply and timing.

Future considerations:

• Possible corporate or member donations to offset cost (not currently required due to strong financial position)

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8. Virtual Flying Event

Joe hosted a RealFlight Evolution multiplayer session:

• 10–12 participants

• Included pilots from Minot and Grand Forks

• Used Google Meet for voice/video

• Included combat and other informal activities

• Positive feedback; may repeat monthly during winter

Long-term idea:

• Create a 360° or 3D model of the Valley RC Flyers field for use inside RealFlight

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9. New Donation – FlyCat EDF

David Tsen donated a Hobby King Black Hawk 70mm EDF (with retracts and receiver).

Discussion:

• Value approximately $300

• Plan to run raffle

Proposal:

• $20 per ticket

• Cap entries at 25 tickets (if needed)

• Raffle limited to club members and run at meetings

Club consensus: Approved to proceed.

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10. Adjournment

Meeting concluded and members transitioned to indoor flying.

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Summary of Key Decisions

• Indoor Fun Fly prize strategy moving forward

• Approved $500 additional prize purchases

• Runway material ordering approved

• FlyCat EDF raffle approved

• Virtual flying events to continue