Meeting Minutes

VALLEY RC FLYERS BOARD MEETING MINUTES

Meeting Details

Date: Tuesday, September 15, 2026
Time: 7:00 PM
Location: Valley RC Flyers Field, Moorhead, Minnesota
Presiding: President Scot Genoch

Attendance

Members Present:

• Scot Genoch
• Ryan Jordet
• Ryan Johnson
• Andrew Ochoa
• Kevin Mason
• Nicholas Mason
• Dean Gary
• Dean Hoffmeyer

Treasurer’s Report

• Checking Account: [Redacted]
• Savings Account: [Redacted]
• Total Funds: [Redacted]

Field Maintenance and Fall Cleanup

Low Spots and Grounds Work

The board revisited plans to fill low areas around the field. The project will likely be postponed until after Haunted Flights.

A compact stand-up skid steer was discussed as a possible option for moving fill dirt. Rental pricing was estimated at approximately $250 per day, with a trailer potentially available at relatively low additional cost.

The board discussed combining the dirt work with an end-of-season cleanup day. Potential work would include:

• Filling low areas around the field
• Removing sticks and debris
• General grounds cleanup
• Putting safety stations and seasonal equipment away
• Cleaning out refrigerators and unplugging equipment for the winter

Additional planning will occur after Haunted Flights.

Electrical and Power Expansion

Andrew presented preliminary estimates and options for expanding electrical service around the field.

RV Power

The board discussed using standard 30-amp, 120-volt RV receptacles rather than 50-amp service.

Preliminary electrical-material estimates included:

• Approximately $600–$800 for three 30-amp RV connections extending north from the existing service
• Approximately $1,000–$1,200 for three connections extending south
• Approximately $2,000 for both areas combined

These estimates are for electrical materials only and do not include posts, trenching, equipment rental, or other site work.

The estimates were generally based on approximately 100-foot electrical runs.

The board discussed available capacity in the existing electrical services and the possibility of adding additional circuits in the future.

Utility locates would be obtained before any trenching begins.

Pit and Charging Power

The board expressed stronger interest in first filling the current electrical gap between the shelter and shop, where additional charging outlets would benefit a larger number of pilots.

One concept would add approximately three additional posts with multiple 120-volt outlets and additional circuits similar to the existing power stations.

Depending on routing and configuration, preliminary material costs were estimated in the range of approximately $500–$700.

Additional outlets could potentially also be installed on or near the shop as part of the same project.

The board discussed the possibility of adding lighting along the fence line once electrical service is available in that area.

Trenching and Member Assistance

Bruce Pepke may be able to provide access to trenching equipment.

Ellis has previously offered to contribute toward the cost of wire associated with adding RV electrical service.

The availability of donated equipment, labor, or materials could significantly reduce the overall project cost.

RV Connection Concerns

The board discussed whether installing only a limited number of RV connections would create issues during major events when considerably more campers are present.

Topics discussed included:

• First-come, first-served use
• Possible additional fees for powered camping
• Reserving specific powered camping locations
• Whether the limited number of connections would justify the expense
• Continuing to allow generators for campers without electrical service

There was general agreement that providing additional power for the main pit and charging areas should be a higher priority than maximizing RV hookups.

Next Steps

No electrical construction was approved at this meeting.

Andrew will continue refining the possible configurations, estimates, and layout options.

The project will be carried into a winter planning meeting for consideration as a possible 2027 project. The board would like the options broken into separate components so each portion can be evaluated and approved independently.

Membership and Training

Membership levels were briefly discussed and remain generally consistent with recent months.

Training activity has slowed somewhat after a busy portion of the summer, with weather contributing to fewer recent training sessions.

The possibility of 3D-printing commemorative wings or similar items for students who complete the club’s training program was discussed.

Haunted Flights Planning

Haunted Flights preparations were reviewed.

Food and Beverages

The club currently has sufficient bottled water and soft drinks on hand for the event.

Additional food will need to be purchased, but no significant additional beverage purchase is expected.

Aircraft Prizes

Several aircraft prizes are already available.

An additional aircraft planned through Totally RC Hobbies is not expected to arrive until late October, after Haunted Flights.

The board had previously established an approximately $500 prize budget, with most of that amount already committed.

Rather than replacing the delayed aircraft with cash or another last-minute prize, the board agreed to provide the winner with a certificate indicating that the aircraft will be provided when it becomes available.

Decision: Use a certificate for the delayed aircraft prize.

Action: Dean will prepare a certificate that includes a photo of the aircraft.

The board will finalize which aircraft option will be selected.

Additional aircraft purchases are also being considered for future Indoor Fun Fly and holiday-event prizes.

Flying W Club Build

The planned Flying W club build has been postponed.

Scheduling conflicts prevented the project from coming together during the fall flying season.

Because indoor heated workspace is available, the project may instead become a winter club activity.

A new date will be determined later.

2027 Event Dates

Several preliminary 2027 event dates were reviewed.

• Indoor Fun Fly: March 13, 2027
• Rusty Thumbs: May 29, 2027
• Annual Fun Fly: August 7, 2027, primary Saturday date

The March Indoor Fun Fly date has been coordinated with Fargo Parks and Recreation.

Regular indoor flying is currently expected to remain at the Rustad Recreation Center. No Sports Bubble flying dates are currently planned.

Board Succession and Elections

The board began preliminary discussion regarding nominations and elections for the 2027 club leadership.

The expected schedule is:

• Nominations during the first club meeting in November
• Elections during the first club meeting in December

Board members were encouraged to begin speaking with members who may be interested in serving.

The club would like to encourage additional participation and, where possible, have more than one candidate interested in board positions.

Members do not necessarily need to be present at the election meeting to be elected, but a person must agree to accept a nomination before being placed into consideration.

Winter Meeting Planning

The board discussed possible locations and schedules for club meetings after outdoor flying ends.

Possible options include using meeting rooms at the Rustad Recreation Center in conjunction with indoor flying dates.

A room rental request would be required.

The club’s winter meeting schedule will remain flexible and will be finalized as the outdoor season concludes.

A separate winter planning meeting is also expected, likely in January, to establish priorities and projects for 2027.

Turbine Aircraft and AMA Waivers

The board discussed the increasing number of turbine-powered aircraft being flown at the field.

Questions were raised regarding whether Valley RC Flyers should verify turbine waivers or retain documentation for pilots flying turbine aircraft.

AMA membership information may provide a method for confirming whether a pilot holds the required turbine waiver.

The board also discussed whether verified turbine pilots could be communicated to the board so individual members are not repeatedly asked for documentation.

No bylaw or policy change was approved.

Action: Ryan Johnson will review AMA recommendations regarding turbine-waiver verification and whether the club should maintain any documentation.

The board also briefly noted that the Valley RC Flyers FRIA remains subject to its 700-foot AGL altitude limit.

Shop Painting

Johan has offered to repaint the exterior of the shop.

The proposed work would include:

• Pressure washing
• Scraping and surface preparation
• Repainting the building in its existing color

The club would provide the paint and materials, estimated at approximately $300, while Johan would provide the labor.

The board discussed the current condition of the building and agreed that several areas are showing peeling, fading, or deterioration and would benefit from repainting.

Motion: Approve club funding for paint and related materials, with Johan providing the labor.

Second: Dean.

Result: Motion approved without opposition.

2027 Membership Dues

The board discussed whether membership dues should be changed for the 2027 membership year.

General consensus was that the club remains financially positioned to maintain the existing membership rate.

The board also noted that membership dues alone do not cover the club’s annual operating expenses. Fundraising, donations, Benevity contributions, raffles, and major events remain important sources of revenue.

Maintaining financial reserves was considered important because of potential future expenses such as mower, tractor, facility, and equipment repairs or replacement.

Decision: Membership dues and renewal rates will remain unchanged from 2026.

Future Fun Fly Pricing

Although membership dues will remain unchanged, the board discussed potentially reviewing Annual Fun Fly pricing separately.

Possible options for future consideration include:

• Adjusting the pilot landing fee
• Charging separately for meals
• Allowing participants to select meals individually
• Continuing to encourage advance registration through Zeffy
• Moving the preregistration deadline earlier

The board noted that advance registration has been beneficial for planning and reduces the financial impact when weather forecasts cause last-minute attendance changes.

These items will be considered during winter planning for the 2027 Fun Fly.

Visiting Pilots Following Harvest Huck Cancellation

The board discussed the cancellation of the Harvest Huck event in Marshalltown, Iowa.

As a result, a group of approximately a dozen pilots from several states is expected to visit the Valley RC Flyers field later in the week and over the weekend.

Pilots are expected from areas including western North Dakota and South Dakota, with possible additional visitors from other states.

The club has welcomed the group to use the field.

No fee or donation was required, although any voluntary contribution to the club would be appreciated.

Members were encouraged to come to the field during the weekend, as a number of large aerobatic aircraft and turbine jets are expected.

Field and facility access will be coordinated with the visiting pilots.

Upcoming Events

Upcoming club activities discussed included:

• Haunted Flights – October 3, 2026
• Indoor flying beginning in November
• Additional indoor flying in December
• Winter planning activities for the 2027 season

Website Update

Ryan Jordet provided an update regarding the Valley RC Flyers website.

An AI-assisted comparison of RC club websites placed Valley RC Flyers among the highest-ranked sites reviewed, including a third-place result in that comparison.

The analysis also provided several recommendations for improving the club website further.

Ryan plans to continue evaluating those recommendations and making improvements to the site.

Board members responded positively to the continued website development and noted that the website has become an increasingly useful resource for club information and links.

Action Items

Andrew Ochoa

• Refine electrical expansion options and cost estimates.
• Develop clearer layouts or diagrams for the proposed pit, RV, and charging-power configurations.
• Prepare the information for winter/2027 project planning.

Dean Gary

• Prepare the Haunted Flights aircraft prize certificate, including a photo of the aircraft.

Ryan Johnson

• Review AMA recommendations regarding verification and documentation of turbine waivers.
• Report findings back to the board.

Board / Club

• Revisit low-spot repairs and fall cleanup after Haunted Flights.
• Determine whether to rent a compact skid steer and arrange fill dirt.
• Purchase remaining food needed for Haunted Flights.
• Finalize the aircraft selection associated with the Haunted Flights certificate.
• Reschedule the Flying W build as a winter project.
• Finalize winter club meeting locations and dates.
• Hold a winter priority-planning meeting for 2027 projects.
• Review possible Fun Fly fee and meal-pricing changes for 2027.

Ryan Jordet

• Continue evaluating and implementing potential website improvements.

Adjournment

With no additional formal business, the meeting was adjourned.

A brief informal discussion followed regarding recent regional RC events.

Valley RC Flyers
Club Meeting Minutes

Date: September 1, 2026
Time: 7:00 p.m.
Location: Valley RC Flyers Field

1 Call to Order and Attendance

The club meeting began at approximately 7:00 p.m. at the field. The attendance roster and presiding officer were not identified in the recording.

2 Donated Aircraft and Equipment

Ken Littlefield presented older aircraft and equipment donated by former member Gary [confirm surname]. Gary previously donated the club’s garage building and helped arrange its concrete slab. Proceeds from the donated items will benefit the club.

Action: The board will review the items and determine fair pricing or freewill donation amounts. Members thanked Ken and the donor. A club-logo plaque signed by the board was suggested as a thank-you gift.

3 Treasurer Report and Fun Fly Review

• Checking: $2,112. Savings: $9,275. Total: $11,387. Checks were reported cleared, and taxes and insurance were paid. Indoor-flying expenses remain upcoming.
• Receipt of the expected $500 Bank of America contribution was discussed, but the response was unclear; confirm its status.
• Annual property taxes were described as approximately $900–$1,000. A nonprofit exemption had been obtained for the half of the parcel used for nonprofit activities, with taxes expected to be reduced by about half next year.
• The 2026 Fun Fly net income was initially reported at approximately $1,800, compared with about $4,500 for the 75th-anniversary event. Later remarks referenced $1,400–$1,500; reconcile the final figure with the treasurer. Gateway Chevrolet’s $500 contribution was recognized.
• Food was identified as the largest event expense. The food truck reduced the workload on members. Additional restrooms and a handwashing station also increased costs. Spectator attendance was discussed as approximately 230 or more.

Follow-up: The board will review event costs and income opportunities. Membership dues will be reviewed at the next board meeting; no change was adopted at this meeting.

4 Grounds and Electrical Projects

Filling low spots remains planned for fall, likely after Haunted Flights. Proposed electrical improvements include additional outlets, possible 30-amp camper hookups and power near the flight line. Ellis offered half the wiring cost, and Bruce offered trenching. Andrew is developing estimates.

Decision: Continue evaluating costs, capacity and sponsorship options. No project was approved. A significant expenditure would be brought to members for approval, potentially at a special meeting.

5 Membership and Flight Training

• Membership was reported at approximately 65. Two replacement AeroScouts and additional batteries had been purchased and were in service. One trainer had been repaired after a hard landing; its return to the field needed confirmation.
• The lost trainer was discussed, including an expected throttle-cut failsafe response on signal loss. The aircraft had not been recovered.
• Students are being invited to sign or initial a trainer after their first flight. Earlier trainees may also add their names.
• Revised draft training materials were presented: knowledge requirements, aircraft inspection, flight requirements, an exam form and a session log recording dates, flight counts, instructors and notes. The aim is to help instructors track each student’s progress.
• Knowledge topics include FAA requirements, TRUST, safety and basic flight principles. Flight evaluation covers takeoff, controlled patterns and turns, figure eights, approaches, go-arounds, landing and a simulated dead-stick landing. The exact checklist remains subject to final review.

Actions: Obtain pilot wings for students completing training. Consider storing student records at the clubhouse so instructors can continue prior lessons. Make supporting knowledge material available on the website.

6 Haunted Flights on October 3

Haunted Flights will have no landing fee. The club will provide burgers, hot dogs, chips, pop and water, with a minimum $5 contribution per plate; additional donations are welcome. Food planning anticipates approximately 30–35 pilots, weather permitting.

• Confirmed raffle prizes include an E-flite Scrappy 800 mm and JBL Flip 7 speaker. A Flex Innovations Edge 540 was being considered but was out of stock. Additional indoor aircraft from Totally RC Hobbies were planned.
• An award will recognize the best Halloween theme, which may include a costume, decorated aircraft or decorated trailer. Members were encouraged to participate and have fun.

7 Flying W Group Build

Approximately 10 members expressed interest in a Flying W group build guided by Jim. The club will coordinate airframe materials and bulk orders; participants will provide their own electronics or buy an optional package.

• The proposed airframe prepayment is $40, with a complete airplane estimated at roughly $150 depending on electronics. Four Flite Test packages may be available through Joe. Dean offered an electronics package for approximately $80 plus freight and tax, with optional receivers at additional cost. Confirm package specifications before ordering because the recorded descriptions were unclear.
• The airframe material was clarified as 6 mm Depron. A 20-sheet case was expected to yield approximately 19 airframes. Extra materials or frames could be made available for future repairs or replacements.

Actions: Joe will send a signup and prepayment form through Zeffy by the end of the week. Payments will be refunded if the build does not proceed. Coordinate Jim’s availability, additional jigs and possible printed parts from Bill Fisher. Aim for late September, before Haunted Flights, if arrangements allow; otherwise revisit timing. An indoor workspace is preferred. Joe’s garage and other shops or community space were offered, but no location or date was selected.

8 Runway Markings

Joe reviewed paint samples and concerns about adhesion, longevity, material damage and repairs. Traffic-marking paint appeared to adhere best. The board’s plan is to begin with white X markings at both runway ends and evaluate performance before considering centerline stripes or other markings in a future year.

Action: Coordinate a small volunteer group to paint the X markings. Roller guides were discussed. No additional motion or spending approval was recorded at this meeting.

9 Event Dates and Indoor Flying

• Rusty Thumbs 2027: May 29 was the board’s preferred date over June 5.
• Annual Fun Fly 2027: Members supported August 7 as the main Saturday, maintaining the first-Saturday-of-August tradition. The full event date range was not established.
• Indoor Fun Fly 2027: A mid-March date had reportedly been penciled in by Fargo Parks. March 13 and March 18 were mentioned, but no date was confirmed. Follow up with Fargo Parks.

Regular indoor flying at the Rustad Recreation Center was announced for November 7 and December 5, 2026, and January 2, February 6 and March 6, 2027. Each session is scheduled for 3:00–6:00 p.m., with a $20 landing fee or season pass.

Regional event announcements included Sodbusters on September 12, Paul Bunyan’s swap and fly with a $5 fee, Alexandria’s fall fun fly and swap meet on September 19, and Grassfield RC’s September 13 swap meet and September 19 Big Bird event. Members should consult host-club details before attending.

10 Board Transition and Seasonal Cleanup

Members were encouraged to consider board service and suggest candidates ahead of elections. Current board members should prepare information and responsibilities for a smooth transition.

Seasonal cleanup will follow Haunted Flights. Volunteers will be needed to store items that should not freeze. Field power generally remains on, while north and south outlet circuits are typically switched off for winter.

11 Sponsorship Planning and Club Logo Plaques

Members were asked to identify businesses interested in sponsorships or raffle prizes for 2027. Leads will be collected for outreach after the first of the year, when many businesses plan annual budgets. Cash donations were welcomed.

Joe’s 3D-printed club-logo plaques were offered for $20 each. Interested members may contact Joe.

12 Optional Automatic Membership Renewal

Joe asked about interest in an optional annual automatic renewal through Zeffy. Members expressed interest. Participation would require the member’s agreement and would use the applicable early-payment rate. If dues change, Joe proposed disabling automatic renewal and requiring members to renew again.

Current dues were described as $100, with a $10 early-payment discount and a $10 age-based discount for eligible members. No new dues rate or final automatic-renewal policy was adopted. Follow-up remains with the board’s dues review.

13 Adjournment

A motion and second to adjourn were heard, followed by adjournment. The names, vote result and adjournment time were not clearly recorded. No next club-meeting date was announced.

Prepared for Joe Heilman, Vice President

Valley RC Flyers
Board Meeting Minutes

Date: August 18, 2026
Time: 7:00 p.m.
Location: Valley RC Flyers Field

1 Call to Order and Attendance

The board meeting opened at approximately 7:00 p.m. Nine people were reported in attendance. The attendance roster and presiding officer remain to be confirmed.

2 Treasurer Report

• Checking: $3,509. Savings: $9,275. Total reported: $12,785. The listed balances add to $12,784; confirm the $1 difference with the treasurer.
• Approximately $1,400 in checks had recently been written. Confirm whether these were reflected in the reported balances.
• A media grant application was planned following event coverage; the possible award was estimated at $75–$100. An additional $500 was expected from Bank of America.

3 Field Maintenance and Electrical Improvements

• Inspect and mark low spots in the pits after Haunted Flights, then arrange dirt and equipment to fill them. Dry ground may exaggerate uneven areas; reassess after moisture returns. A neighbor may be able to provide a Bobcat.
• The board discussed combining fence-line power, lighting and additional outlets with possible 30-amp RV hookups. Bruce offered trenching time, and Ellis offered to pay half the wiring cost; the scope of those offers needs clarification.
• Concerns included project cost, service capacity, inspections, benefit to the full membership, and whether hookups would require designated spaces, reservations or additional fees.

Decision: Carry the electrical proposal to the next board meeting for quotes and confirmation of service capacity. No installation or new spending was approved. A substantial project may require a full club vote and may carry into next year.

Action: Andrew to develop electrical estimates. Confirm donation commitments once the scope and costs are available.

4 Aeration and Grounds

A tow-behind core aerator was available from Acme for approximately $60 per day and required at least 15 horsepower. Fall aeration could improve turf; overseeding bare areas was also discussed. Timing would depend on adequate moisture and the end of the flying season. No rental date or seed purchase was approved.

5 Training Aircraft and Membership

• Two AeroScouts and additional batteries had been purchased after the loss of a trainer. Both aircraft were operational. Ryan was thanked for completing most of the setup.
• Trainer failsafes still needed attention. The group discussed a throttle-cut and circling response; settings need to be verified before implementation.
• Membership was estimated at approximately 62. Training activity had brought in new interest and members. Another training session was planned for the following evening, with interested trainees to be contacted.
• Photos of training activity were requested to document participation for grant reporting. Training was described as free.

6 Haunted Flights

Haunted Flights is scheduled for October 3, 2026. Food planning was based on approximately 30–35 pilots, with potential for higher attendance.

• The club will purchase burgers, hot dogs, chips, water, pop, bacon and cheese. A $5 meal contribution was discussed; confirm whether this is a fixed price, minimum or suggested donation.
• Free advance registration was suggested to help estimate food quantities; no launch date was set.
• Existing raffle prizes included an E-flite Scrappy and JBL speaker. Follow-up was underway on a promised $50 AJ Aircraft gift certificate that had not arrived.
• An additional $500 raffle-prize budget had previously been approved. The board supported acquiring current aircraft suited to the upcoming indoor season, including a Flex Innovations Edge 540 foamy and possible other indoor aircraft packages, subject to pricing and availability.

Decision: Proceed with sourcing prizes within the previously approved budget. Older aircraft offered at discounted prices were discussed, with preference expressed for current products.

7 Gate Lock and Shelter Tables

Members reported that the replacement gate lock worked well, although its dust-cap retaining tab had already been damaged. A more durable cover was discussed. The group also reiterated the need to protect the plastic shelter tables from oil, adhesives and building work; covers or alternate work surfaces should be used.

8 Flying W Group Build

The board supported organizing a Flying W group build with Jim providing guidance and access to his jig. Participants would pay their own costs; the club would coordinate bulk purchases, space and logistics. Members would choose their own electronics and paint schemes.

• Initial airframe-material estimates were $30–$40 per airplane, with a possible higher collection amount to cover shipping and incidental materials. Final pricing was not established.
• Joe had personally purchased five Flite Test electronics kits at about $100 each. He expected to use one, leaving four potentially available. Their suitability for the Flying W had not yet been tested.
• A 20-sheet Depron case was estimated at $275 and approximately 19 airframes. Additional jigs and printed control horns and servo arms were discussed.
• September 1 was discussed as a possible build date, subject to materials, jigs and scheduling. A Zeffy signup and advance payment were proposed; the payment amount was not finalized.

Actions: Joe to coordinate with Jim, prepare signup and pricing options, and contact Bill Fisher about printed parts. Dean to develop an optional electronics package. Building extra aircraft for club use or prizes was discussed but not finalized.

9 Runway Paint

Joe presented paint and repair-tape tests on runway material. Traffic-marking paint appeared to adhere better than athletic field paint. The samples showed no apparent material damage, and repair tape remained usable, although long-term performance was unknown. Dave’s concerns about future repairs were discussed.

Decision: The group supported beginning with painted X markings at each runway end and evaluating performance over winter before considering additional stripes. A motion was mentioned, but the mover, second and formal vote result were not clearly recorded. Confirm the motion details before approval of these minutes.

10 Event Dates for 2027

• Rusty Thumbs: Tentatively Saturday, May 29, 2027, during Memorial Day weekend.
• Annual Fun Fly: Saturday, August 7, 2027, selected as the main day, retaining the first-Saturday-of-August tradition. The full event date range was not established.
• Indoor Fun Fly: Fargo Parks had reportedly reserved a March date automatically, recalled as March 13 or 14. Confirm the reservation. Regular indoor-flying dates were referenced but not restated.

11 Model Rocketry

Joe shared AMA guidance received about occasional model-rocket use of the field, including referral to the National Association of Rocketry safety code and a recommendation for AMA membership. The board was receptive to occasional use that does not interfere with RC aircraft. Regular users would be expected to obtain AMA and club membership. Waiting until after harvest was recommended because recovery could affect surrounding crops.

Action: Joe to clarify the interested family’s intended frequency of use and communicate the field-use expectations. No separate formal vote was recorded.

12 Adjournment

The meeting adjourned following the model-rocketry discussion. The adjournment time and next board-meeting date were not recorded.

Prepared for Joe Heilman, Vice President

VALLEY RC FLYERS BOARD MEETING MINUTES

Date

Tuesday, July 21, 2026

Time

7:00 p.m.

Location

Valley RC Flyers Field, Moorhead, Minnesota

Attendance note: The transcript did not include a formal roll call. Board members and club members participated in the meeting.

1. Call to Order

• The meeting was called to order at 7:00 p.m. at the Valley RC Flyers field.

2. Treasurer’s Report

• Checking account balance: [Redacted]

• Savings account balance: [Redacted]

• Total cash balance: [Redacted]

3. Safety Stations and Field Electrical Improvements

• The board reviewed the newly constructed pilot safety station. A second station will be built using approximately 60-degree side wings. The design will be evaluated later in the year before deciding how to replace or add additional stations, likely as a winter project.

• Dean Hoffmeyer currently has the poles intended for a possible future lighting and power project along the pit/fence line.

• Andrew reviewed the existing pit-line electrical outlets and recommended replacing worn receptacles and covers while retaining the existing metal boxes. Weather-resistant bubble covers will allow cords to remain plugged in while closed.

• The estimated cost for approximately twelve upgraded outlets and covers, including labor, is $500.

Motion

Approve up to $500 to replace and secure the existing outlets and weatherproof covers on the wooden pit-line poles.

Result

Motion seconded and approved without opposition.

Action: Andrew will obtain materials and complete the outlet repairs when scheduling permits, preferably before the Fun Fly.

• Longer-term expansion of power and lighting along the fence line was discussed. Preliminary estimates were approximately $1,000-$2,000 per electrical run, with a complete two-pole lighting and power project potentially totaling about $5,000.

• The larger lighting/power project was tabled until after the Fun Fly and may be reconsidered in the fall or in 2027. Lower-cost alternatives, including outlets on the shed and portable lighting, will also be considered.

4. Membership and Pilot Training

• Current paid membership is 61, including associate memberships.

• Approximately $4,700 in membership revenue has been collected through Zeffy, with only a small number of members paying by mail.

• There were 21 Fun Fly pilot pre-registrations at the time of the meeting. Pre-registration includes express check-in and entry in the P-51 Mustang drawing, and it helps the club accurately plan meals.

• Visitors interested in pilot training will be directed to the club’s QR-code training form so contact information can be collected.

• No formal training event will be advertised immediately after the Fun Fly. The club will first evaluate the number of sign-ups. A small group may be invited to the August 4 club meeting; a larger response will require a separate training date.

5. Clubhouse and Club Project

• Painting the clubhouse was deferred until 2027 unless Rodney Johnson brings forward a specific proposal on plan and timing.

• The club will contact Jim, Ellis, and Eric for input on a possible group aircraft build and combat project. The project may be introduced at the September club meeting.

6. 2026 Annual Fun Fly and Model Airshow

• Event dates were confirmed as July 30-August 2, 2026. The public airshow is planned for Saturday, August 1, weather permitting.

• The food vendor will be asked to provide barbecue brisket sandwiches and hot beef-and-cheddar sandwiches as featured meal options. Additional public offerings are expected to include pork carnitas tacos, hamburgers, and hot dogs.

• The club will provide hamburgers, hot dogs, chips, soda, and water on Thursday and Friday on a free-will donation basis.

• Pilot registration is $30 for all ages and includes one food-truck meal. Members were encouraged to pre-register and purchase additional meal tickets when needed.

• Pre-registration will close Wednesday before the event. Express check-in envelopes will include wristbands, meal tickets, and event information.

• A live schedule may again be used during the airshow, primarily to help marshals and event coordinators track upcoming acts.

7. Fun Fly Prizes, Sponsors, and Raffle

• Horizon Hobby committed approximately $600 in prizes, including a Carbon-Z Cub Cletus McFarland Special Edition RTF, an E-flite Evolution trainer package, and two windsocks.

• BVM donated turbine-jet-related items. Interested turbine pilots will receive tickets after the safety meeting, and one winner will receive the combined package.

• Gateway Chevrolet donated $500 toward the AJ Aircraft 68-inch Extra 330 SX. The club’s existing $3,000 prize budget will not be increased; the donation will reduce the club’s net prize expense.

• Advantage Cleaning Services donated $200 for pilot cash prizes. Totally RC Hobbies, Balsa USA, AJ Aircraft, and other sponsors are also contributing items or gift certificates.

• The goal is to distribute approximately 30 pilot prizes, based on an anticipated attendance of about 60 pilots.

• Raffle pricing Option 1 was selected by a 4-vote majority: 1 ticket for $5, 6 for $20, 20 for $50, and 40 for $100. The $100 package also includes entry in the AJ Extra 330 SX drawing.

Motion

Adopt raffle pricing Option 1 for the 2026 Fun Fly.

Result

Approved by a 4-vote majority.

8. Fun Fly Promotion and Program

• Promotion is underway through Facebook, community calendars, email, and planned video advertising.

• Local television and media outreach will be pursued in advance of the event. Joe will contact a local television contact regarding possible coverage.

• Planned flying features include gaggles: warbirds, high-wing aircraft, deltas, Flying Ws, jets, demonstrations, and solo k,acts. Additional pilots will be recruited as the event approaches.

• SkyDive Fargo is lined up for the event, and the club needs to purchase the agreed skydiving package/gift certificate.

• EAA aircraft are expected to conduct a flyby following the national anthem and skydivers, subject to weather and their airport schedule. Eric is expected to assist with ground communication.

• Brian Rust is expected to provide the PA system and a golf cart. The club will ask whether he can also provide the walkie-talkies used successfully last year.

9. Event Facilities, Staffing, and Safety

• Additional portable toilets have been rented, with one positioned at each end and a handwashing station in the middle. Dean will follow up on delivery timing.

• Pilots arriving before the public event should be encouraged to distribute use among the end units to reduce demand on the center unit.

• Seven awards have been completed. Additional volunteer judges are still needed; judges should have general familiarity with model aircraft.

• Raffle-table staffing assignments were discussed. Additional members will be set up to accept Square tap-to-pay transactions.

• Fire extinguishers will be positioned along the flight line. The club will verify the availability of an expanded first-aid/EMT kit.

• All turbine pilots must hold the required current AMA turbine waiver. The board reaffirmed that no turbine aircraft may be operated at the field without the required waiver because of safety, insurance, and AMA site requirements.

Action: Board members and event staff will consistently enforce the turbine-waiver requirement.

• Members with walkie-talkies or portable FM radios are asked to bring them to the event.

• The club approved purchasing two low-cost FM receiver/adapters for use with auxiliary-input speakers at club events.

10. Grounds, Cleanup, and Equipment

• The field will close at approximately 5:00 p.m. on Wednesday, July 22, for weed and insect spraying.

• The cleanup work session is scheduled for Saturday, July 25, at 9:00 a.m. Members should bring trimmers. Work will include trimming around trees, fences, buildings, the shop, portable toilets, and power blocks; cleaning the clubhouse; and marking parking areas.

• Parking-space lines will be repainted. The runway X markings are also planned; the need for additional pit-line marking will be evaluated based on time and paint availability.

• The possibility of burning the ditch was discussed. Burning will occur only if weather, moisture, wind, and current fire restrictions allow it.

• The club previously purchased safety cones. Replacement of some barrel-style trash containers was discussed.

Motion

Purchase two heavy-duty trash containers at $75 each for trial use.

Result

Approved without objection.

11. Haunted Flights and Indoor Flying

• The JBL Flip 7 speaker and E-flite Micro Scrappy will be moved from the Fun Fly prize inventory to Haunted Flights because other comparable prizes were received and the speaker will not arrive in time.

Motion

Authorize a $500 additional prize budget for Haunted Flights.

Result

Approved without objection.

• Future Haunted Flights purchases should emphasize smaller or indoor-friendly aircraft and equipment.

• Indoor flying dates are scheduled on select Saturdays from 3:00-6:00 p.m. Additional details will be communicated later.

12. Community Relations, Website, and Calendar

• Nearby neighbors will be invited to attend the Fun Fly and offered a complimentary meal as a goodwill gesture. Ron will assist with personal outreach.

• Club meetings will generally remain on the first Tuesday and board meetings on the third Tuesday through October, weather permitting. November meetings will likely move indoors and may coincide with indoor flying dates.

• Big Sky Hobby and Totally RC Hobbies will be added to the website in a visible “Prize Partners” or similar sponsor section.

13. Other Business

• A balance-port battery discharger for damaged LiPo batteries remains under development. The proposed design will drain any remaining charged cells through resistors.

• No additional business requiring board action was recorded.

14. Adjournment

• The transcript did not record a formal motion or time of adjournment. The meeting concluded after completion of the agenda and informal technical discussion.

Valley RC Flyers Club Meeting Minutes

Date: July 7, 2026
Time: 7:00 PM
Location: Valley RC Flyers Field
Presiding: President Scot Genoch

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Attendance

Dean Hoffmeyer, Kim O’Neill, Ryan and Max Johnson, Steve Faeth, Roger Genoch, Scot Genoch, Joe Heilman, and others present.

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Treasurer’s Report

Treasurer Dean Gary was unable to attend but provided the following report:

• Checking: [Redacted]
• Savings: [Redacted]
• Total: [Redacted]

It was noted that approximately $700–$800 in Fun Fly prizes has already been paid for.

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Membership Update

Membership is approximately 60–61 members, including associate, senior, and youth memberships. A prospective member with children was recently contacted at Gateway and provided club information.

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Safety Stations

The club discussed repairing/replacing pilot safety stations before the Fun Fly. Several are still usable, but at least one is in poor condition. Members agreed to try building at least two new stations.

Work session planned: Friday, July 17, 2026, at 6:00 PM, tentatively at Joe’s garage.

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Insurance Renewal

The club was unsure whether the insurance renewal has been received. This will be carried forward to the next meeting or board meeting.

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Training Program / QR Code Sign-Up

The club discussed placing training sign-up QR code posters around the field during the Fun Fly. The QR code directs interested visitors to a form so the club can follow up.

Training timing will depend on the number of sign-ups. If only a few people sign up, they may be invited to a club meeting or connected individually with instructors. If interest is high, the club may schedule one or more dedicated training nights after the Fun Fly.

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Club Trainer Aircraft

The AeroScout has been repaired and tested successfully. It is ready for use as a club trainer. Some switch labeling may need to be adjusted for clarity.

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Jiffy John / Portable Restroom

Joe made temporary repairs to a cracked roof using Flex Seal tape. A more permanent solution may be needed. The club discussed contacting the vendor about a replacement roof, seasonal rental, or possible used unit purchase.

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Clubhouse Painting

The club discussed possible painting of the concrete clubhouse/shelter walls. There was no formal vote. General consensus was that normal maintenance does not necessarily require a vote. If pursued, the north, south, and west walls may be considered first. Rodney Johnson had previously expressed interest in possibly helping with a club improvement project.

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2026 Fun Fly Planning

The Fun Fly is scheduled for July 30–August 2, 2026.

Food

Joe has reserved the food vendor. Menu details will be discussed at the next board meeting. Feedback included interest in having side options such as potato salad or coleslaw.

For Thursday and Friday, the club discussed simple food options such as burgers, hot dogs, chips, water, and possibly pop. Scot plans to coordinate basic supplies.

Registration

Pre-registration will be used again. Registration should open soon, with a Wednesday cutoff before the event. Envelopes will be prepared in advance to make check-in quick and easy.

Prizes

Several prizes have already been secured or are in progress, including:

• 90mm Viper
• P-47 Razorback 1.2m BNF
• AeroScout BNF with radio
• P-51 Mustang BNF
• Micro Scrappy 800mm BNF
• UMX 30mm Viper
• FMS item
• Extra 300 airframe donated by Paul Johnson
• Jersey Modeler gift certificate
• Balsa USA merchandise
• Beanie Graphics gift card
• Possible BVM donation
• Expected Gateway Chevrolet cash donation
• Possible Ultimate Transportation donation
• Additional items through Totally RC Hobbies

The club would like to have approximately 10 aircraft prizes if possible.

Promotion / Advertising

The club discussed using Facebook advertising to promote the Fun Fly and training sign-up opportunity.

Motion: Scott Genoch moved to approve up to $200 for Facebook advertising.
Second: Dean Hoffmeyer.
Result: Motion passed without objection.

Pilot Events and Awards

The club discussed bringing back pilot gaggles and awards similar to last year. Possible categories include EDFs, high wing, warbirds, weird/wacky aircraft, and fun awards such as “That’ll Buff Out,” “Showstopper,” and “Air Hog.”

Skydivers / EAA

Joe has contacted the skydivers and EAA, but responses have not yet been received. Additional follow-up may be attempted.

PA Equipment / Golf Cart

Brian Rust is expected to provide PA equipment again. The golf cart situation is still uncertain.

Portable Restrooms / Wash Station

Dean Gary has arranged rental of the Jiffy Johns and wash station.

Volunteers

Volunteers will be needed for registration, prizes, announcing, food, parking, and general event support.

Parking Lines

The club discussed whether to paint parking lines again. Lines may be useful, especially for trailer parking. The club may need to determine equipment availability.

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Light Poles / Power Stations

Dean Hoffmeyer acquired two 30-foot light poles. The club discussed using them for field lighting and possible power distribution along the flight line. Possible locations include near the entrance and near the far garbage can.

Andrew may prepare an electrical quote. The club will revisit the topic after cost information is available.

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Neighbor Outreach

The club discussed inviting nearby neighbors to the Fun Fly and possibly providing lunch tickets as a goodwill gesture. This may help build positive relationships and encourage neighbors to watch over the property when members are not present.

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Field Maintenance

Steve Faeth has reportedly been filling low spots. Three additional low spots were mentioned for review. Fall work may include filling holes and spreading grass seed on bare areas before winter.

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Outside Facility Use Request

A local car audio/stereo group asked about using the field/parking area for an event in exchange for a donation. After discussion, the club decided not to pursue the request due to concerns about noise, neighbors, and fit for the facility.

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Delta Wing Club Project

The delta wing combat/project build will likely be tabled until September, after the Fun Fly and possible August training activities. The club discussed using foam airframes with members purchasing their own electronics. Joe may 3D print motor pods or related parts.

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Indoor Flying

Steve Faeth provided tentative indoor flying dates beginning in November and running through March, generally the first Saturday of each month.

The Fargo Parks Sports Center has tentatively reserved March 13, 2027, likely as a courtesy based on last year’s schedule. Joe may also explore the possibility of using the dome again.

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Fun Fly Cleanup Day

A pre-Fun Fly cleanup day is scheduled for:

Saturday, July 25, 2026, at 9:00 AM

Planned work includes trimming, emptying garbage, cleaning up tree growth, general site cleanup, and possibly replacing loose or damaged electrical outlets if Andrew is available.

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Upcoming Regional Events

Known upcoming events include:

• Paynesville Fun Fly: July 10–12
• Red River Valley RCers Fun Fly/Homecoming: July 11
• FM Skylarks Red River Valley Championships: July 24–26
• Valley RC Flyers Fun Fly: July 30–August 2
• Fergus Falls Fun Fly: August 15
• Perham/Screaming Eagles Fun Fly: August 22
• Paul Bunyan RC Waters and Wheels: August 28–29
• Alexandria Fun Fly/Swap Meet: September 19, tentative

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Refrigerator Discussion

The club discussed possibly replacing or upgrading the existing refrigerators. A used commercial refrigerator was located for $400, but concerns included age, R12 refrigerant, serviceability, lack of freezer, and transport/storage condition. The club will continue looking for possible donated or discounted options.

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Battery Discharger

The club discussed building one or more battery dischargers for damaged or abandoned LiPo batteries at the field.

Motion: Approve up to $100 for parts to build battery discharger equipment.
Result: Motion passed.

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Starlink / Internet

Starlink was discussed again as a future option for cameras, security, and possible field connectivity. The cost was estimated around $55 per month for certain plans. No action was taken. This may be revisited next year, especially if power poles or other infrastructure are added.

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Action Items

• Build at least two new pilot safety stations — Responsible: Club members — Deadline: Before Fun Fly (July 30, 2026)
• Attend safety station work session — Responsible: Interested members — Deadline: July 17, 2026, 6:00 PM
• Confirm insurance renewal status — Responsible: Board — Deadline: Next meeting
• Set up QR code training sign-up posters — Responsible: Club — Deadline: Before Fun Fly
• Adjust AeroScout switch labeling — Responsible: Club — Deadline: Before training use
• Contact restroom vendor regarding roof/replacement options — Responsible: Joe — Deadline: Before Fun Fly
• Consider clubhouse painting project — Responsible: Interested members (possible Rodney Johnson) — Deadline: TBD
• Finalize Fun Fly food menu — Responsible: Board — Deadline: Next board meeting
• Coordinate basic food supplies — Responsible: Scot — Deadline: Before Fun Fly
• Open pre-registration and prepare envelopes — Responsible: Club — Deadline: Before Fun Fly
• Secure additional prizes — Responsible: Club — Deadline: Before Fun Fly
• Execute Facebook advertising campaign — Responsible: Scott Genoch — Deadline: Before Fun Fly
• Follow up with skydivers and EAA — Responsible: Joe — Deadline: Before Fun Fly
• Confirm PA equipment availability — Responsible: Brian Rust — Deadline: Before Fun Fly
• Determine golf cart availability — Responsible: Club — Deadline: Before Fun Fly
• Recruit and assign volunteers — Responsible: Club — Deadline: Before Fun Fly
• Decide on and possibly paint parking lines — Responsible: Club — Deadline: Before Fun Fly
• Prepare electrical quote for light poles — Responsible: Andrew — Deadline: TBD
• Invite neighbors and arrange goodwill outreach — Responsible: Club — Deadline: Before Fun Fly
• Review and address field low spots — Responsible: Steve Faeth / Club — Deadline: Fall 2026
• Prepare delta wing project materials — Responsible: Joe — Deadline: September 2026
• Explore dome availability for indoor flying — Responsible: Joe — Deadline: Before winter season
• Participate in cleanup day — Responsible: Club members — Deadline: July 25, 2026, 9:00 AM
• Continue search for refrigerator options — Responsible: Club — Deadline: TBD
• Build battery discharger equipment — Responsible: Ryan Johnson — Deadline: TBD

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Adjournment

The meeting was adjourned.

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