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May 26, 2026
May Board Meeting
Valley RC Flyers Meeting Minutes – May 26, 2026
Meeting Details
Date: May 26, 2026
Time: 6:30 PM
Location: Valley RC Flyers Flying Field
Attendance
Members Present
- Scot Genoch – President
- Joe Heilman – Vice President
- Dean Gary – Treasurer
- Ron Landman – Secretary
- Ryan Johnson – Safety Officer
- Dean Hoffmeyer – Member Present
Treasurer’s Report
- Checking Account: [Redacted]
- Savings Account: [Redacted]
- Total Funds: [Redacted]
Additional funds pending:
- Approximately $100 in Zeffy
- Approximately $1,700 expected from awarded Flying Site Improvement Grant reimbursement
- TAG Grant decision has not yet been officially received.
Event Schedule Discussion
Upcoming Regional Events and Fun Flies
- Rusty Thumbs – May 30, 2026
- Alexandria Fun Fly – Early June
- BAMS Bismarck Event – June 11–14
- Bemidji Area Radio Flyers – June 20
- Paynesville Event – July 7
- Valley RC Flyers Annual Fun Fly – July 30 through August 2
- Fergus Falls Event – August 15
- Burnsville Event – August 22
Dean Hoffmeyer offered to provide updated regional event information.
Field and Grounds Updates
Propex Runway Installation
The newly installed Propex runway continues to tighten and settle.
Members discussed that full shrinkage and settling may take up to two weeks.
Early results were viewed positively, especially considering installation occurred only days earlier.
Additional runway markings and paint will be evaluated later after the material fully settles.
Cleanup Efforts
Board members expressed appreciation to all volunteers who assisted with extensive cleanup efforts following wind-blown corn debris accumulation.
Specific appreciation was expressed for:
- Club volunteers who assisted with cleanup, mulching, hauling, and pressure washing.
The field and shelter conditions were reported to be significantly improved.
Low Spots and Field Maintenance
Remaining low spots around the field were discussed as potential trip hazards.
Joe Heilman noted that a neighbor may loan a swing steer and trailer later this summer to assist with dirt work.
Fill dirt sourcing options around Fargo/Moorhead and Harwood were discussed.
Dust Control
Dust control application has not yet occurred.
Ron Landman will follow up regarding scheduling and status.
Safety and Field Operations
Safety Stations
No major updates on additional safety station completion.
Existing stations remain usable.
Lipo Battery Disposal Station
The board discussed creating a safe temporary disposal station for damaged or unstable lithium batteries.
Ideas discussed included:
- Concrete blocks
- Clay or ceramic containers with lids
- Fire-resistant containers
Ryan Johnson agreed to continue researching disposal station options. Joe was going to pickup a large landscaping block to use either temporarily, or semi-permanently.
Proper battery disposal logistics were also discussed, including use of:
- Interstate Battery
- Fargo hazardous waste facilities
Rusty Thumbs Event Planning
Food and Registration
Food signup lists are active.
Remaining food needs will be purchased by the club if necessary.
Free-will donations will continue to be accepted.
Raffle and Prize Planning
The following raffle and prize plans were discussed:
Main Radio Raffle
- FrSky X14 radio package provided through Totally RC Hobbies and FrSky
- Includes external module for compatibility with multiple receiver systems
- Club and Dean Hoffmeyer will split the cost
Planned pricing:
- $10 per ticket
- Minimum 50 tickets
- Maximum 75 tickets
Additional Raffle Structure
- $5 each or 5 tickets for $20
- Approximately 15 tickets for $50
- 40 tickets for $100
Door Prize and Other Items
- Flying V aircraft to be awarded through registration sign-up drawing.
- Dean Gary will provide AMA registration sheets.
- Joe Heilman will coordinate the raffle signup materials.
- Dean Hoffmeyer will send Joe Heilman an image of the transmitter for promotional use.
Eric Bittman Seminar
Eric Bittman will attend Rusty Thumbs for demonstrations and Q&A.
Timing details are still being finalized.
Membership Update
Approximately 58 total membership purchases have been recorded.
Includes:
- Associate memberships
- First-year adult memberships
Membership revenue totals approximately $4,300.
Several returning and new members were discussed.
Insurance Renewal
Club insurance renewal is due in July.
Existing infrastructure coverage was reviewed.
No major coverage changes were proposed at this time.
Training Program Discussion
The board discussed establishing an ongoing pilot training sign-up system.
Joe Heilman will:
- Possibly Create a QR code signup system
- Add signup access to the website with Ryan Jordet
- Build an email contact list for prospective trainees
Possible future weekday evening training sessions were discussed.
Annual Fun Fly Planning
Food Vendor
The board agreed to invite the same food vendor used during the 75th Anniversary Fun Fly.
Joe Heilman confirmed the vendor is willing to return.
Pilot Registration
Pre-registration will again be used for the annual event.
Pre-registration cutoff will occur the Wednesday before the event.
Fast check-in envelopes similar to the 2025 system will likely be used again. Help will be needed for this.
Public Air Show
The board agreed to continue featuring a designated public air show time during the annual fun fly.
Additional discussions included:
- Potential skydiver participation
- EAA flyover possibilities
- Possible media outreach through local news stations
Joe Heilman will coordinate advertising and press outreach.
Future Facility and Equipment Improvements
Night Flying Lights
The board discussed future possibilities for:
- Additional night flying lighting
- Permanent or removable lighting systems
- Upgraded shelter lighting
Further member feedback will be gathered before pursuing the project.
Grill and Kitchen Improvements
Potential future purchases discussed included:
- Pellet grill options
- Gas grills
- Stainless work tables
- Portable handwashing stations
The board agreed to continue evaluating options and pricing.
Electrical Improvements
The board discussed:
- Repairing damaged outlets and outlet covers
- Evaluating additional charging stations
- Potential mobile power carts for events
Scot Genoch will contact Andrew regarding possible electrical upgrade options and costs.
Clubhouse Painting and Mural Discussion
Rodney Johnson offered to repaint the clubhouse at no labor cost.
Members discussed possible repainting and mural concepts.
Additional discussion and member input will occur before decisions are made.
Potential mural concepts included:
- Aviation themes
- Valley RC Flyers branding
- Florence Klingensmith recognition
Additional Discussions
Other topics discussed included:
- Portable restroom planning for the annual fun fly
- Additional cleanup and storage organization
- Future speaker and sound system ideas
- Bat house placement
- Bug treatment options
- Replacement tables and work surfaces
- Roof screw inspection and maintenance
Next Meeting
The next regular club meeting will be held on:
Tuesday, June 2, 2026
Adjournment
The meeting adjourned following general discussion and planning.
Action Items
Dean Gary
- Provide AMA registration sheets for Rusty Thumbs.
Joe Heilman
- Coordinate raffle signup materials and promotional items.
- Coordinate advertising and press outreach for the Annual Fun Fly.
- Work with Ryan Jordet to explore a QR-code based pilot training signup system and website integration.
- Continue evaluating options for a safe lipo battery disposal station with Ryan Johnson.
Dean Hoffmeyer
- Send Joe Heilman an image of the FrSky transmitter for promotional use.
- Continue providing regional event information updates.
Ron Landman
- Follow up regarding dust control scheduling and application status.
Ryan Johnson
- Continue evaluating options for a safe lipo battery disposal station with Joe Heilman.
Scot Genoch
- Contact Andrew regarding possible electrical upgrades and additional charging station options.
Unassigned / Ongoing Discussion Items
- Continue evaluating future runway striping and lighting improvements after the Propex runway fully settles.
- Gather member feedback regarding possible night flying lighting systems and field audio/speaker improvements.
- Continue discussion regarding clubhouse painting and possible mural concepts.
- Evaluate replacement of damaged tables and work surfaces with stainless or weather-resistant alternatives.
- Review roof screw maintenance and additional shelter upkeep needs.
- Continue planning for Annual Fun Fly restroom rentals and wash station setup.
- Continue evaluating future grill and kitchen equipment upgrades for club events.
- Determine future dirt work plans and low spot repair timing once equipment becomes available.
- Continue discussing possible charitable partnerships or fundraising tie-ins for future events.
April 25, 2026
April Board Meeting
Valley RC Flyers Meeting Minutes – April 25, 2026
Meeting Details
Date: Saturday, April 25, 2026
Time: 8:00 AM
Location: Deaner’s Diner
Attendance
Members Present
President: Scott Genoch
Vice President: Joe Heilman
Treasurer: Dean Gary
Secretary: Ron Landman
Safety Officer: Ryan Johnson
Board Members: Mason Genoch, Nicholas Mason
Other Members: Kevin Mason
Call to Order
Meeting called to order at approximately 8:00 AM.
Treasurer’s Report
Checking: ~$redacted
Savings: ~$ redacted
Total Funds: ~$ redacted
Property taxes have been paid
Door prize expenses cleared
Dust control expense pending
MoneyMinder reports shared for transparency
Discussion
Employee matching has significantly increased revenue year-to-date
Prize purchases represent a large recent expense but are largely pre-funded for upcoming events
Financial position remains strong
Financial Strategy
Continued discussion on establishing a reserve/emergency fund (~$5,000 target)
Purpose: cover major unexpected expenses (equipment replacement, etc.)
Consideration of short-term CD laddering for better returns
Clarification
501(c)(3) limits are based on revenue, not assets
Goal to remain under $50,000 annual revenue (3-year average) to maintain simplified reporting
Facilities & Field Improvements
Porta Potty
Discussed purchasing vs. renting
Consensus: seasonal rental preferred over ownership
Ownership concerns include cost, maintenance, and long-term commitment
Picnic Tables
Previously approved commercial tables purchased and delivered
Plan:
Replace damaged tables
Repair others using salvaged parts
Action:
Assemble tables
Add VRCF markings (stencil/paint/3dprint) to deter theft
Safety Stations
New angled design proposed for improved stacking/storage
Discussion points:
Snow fence may be removed due to wind issues and limited effectiveness
Alternative netting materials considered
Avoid weighted bases due to breakage concerns
Plan:
Build 1–2 prototype stations and evaluate before full rollout
Start/Break-In Stations
Existing ground sleeves/pipes still present near shed
Concept: reinstall fixed stations using anchors
Decision:
Revisit after runway improvements
Property Tax Update
Partial exemption approved (due to rented portion of property)
Net effect expected to be close to neutral when offset by rental income
Applies starting next tax year (paid in arrears)
Runway (Propex) Project
Material purchased and ready for pickup
Additional sewing cost (~$700) pending
Estimated roll:
~15 ft wide, ~800 lbs
Installation Plan
Preferred approach: extend runway 50 feet to the north
Benefits:
Minimizes transition seams
Improves landing approach
Preparation
Mow and prep area in advance
Use Roundup and trimming to reduce vegetation
Consider rolling surface prior to installation
Timeline
Target installation: May 16 or 17 (weather permitting)
Backup date: May 23–24 (Cleanup Day weekend)
Goal: complete before Rusty Thumbs event
Events & Activities
Rusty Thumbs (May 30)
Food planned:
Hot dogs
Baked beans
Chips
Pop
Water
Sign-up sheet to be created (Ron)
Spring Cleanup
Scheduled: May 23 (backup May 24)
Light pre-cleaning planned before May 12 meeting
Additional focus:
Equipment cleaning
General maintenance walkthrough
Membership Update
~50–51 paid members to date
Includes some associate and youth members
Strong start heading into outdoor season
Noted:
Some automatic renewal emails sent unintentionally—members should ignore if already paid
Training Program
Updated pilot training program in development:Focus on electric aircraft
Includes lithium battery safety
Includes FAA regulations
Goal:
Provide structured but flexible training materials
Discussion:
Balance needed between thoroughness and accessibility
Avoid overwhelming new pilots
Safety
Discussed lithium battery fire risks
Proposed:
Ceramic container (e.g., flower pot) for battery incidents
Water source nearby for fire control
Fire extinguishers:
Currently available but mostly locked
Plan to make at least one more accessible
Potential for recertifying or replacing units
Maintenance & Grounds
Plan for full maintenance walkthrough during cleanup day
Identified needs:
Stump removal (contact Mark; rent equipment if needed)
Seal gaps in shelter/concession area to prevent water intrusion
Address drainage concerns
Consider fall aeration for runway
Equipment & Purchases
Multiple aircraft acquired at discount for:Raffles
Events
Club well-stocked for upcoming season and major events
Additional Notes
Increased turbine activity expected this season (pilots with waivers)
Discussion of improving training fleet (potential additional trainer aircraft)
Consideration of pest control solutions (mosquitoes, insects)
Adjournment
Meeting adjourned following completion of all business.
Action Items
Assemble and mark picnic tables
Build prototype safety stations
Coordinate Propex pickup and installation
Prepare runway area (mowing, marking, spraying)
Create Rusty Thumbs food signup (Ron)
Confirm dust control application timeline
Continue development of pilot training program
Evaluate fire safety setup (battery containment + extinguishers)
Coordinate stump removal
Conduct maintenance walkthrough during cleanup
March 28, 2026
Board Meeting
Valley RC Flyers – Board Meeting Minutes
Date: March 28, 2026
Time: 8:00 AM
Location: Deaner’s Diner
1. Call to Order
Meeting called to order at 8:00 AM.
2. Attendance
Present:
- Joe Heilman
- Scot Genoch
- Dean Gary
- Dean Hoffmeyer
Note: A formal quorum may not have been met.
3. Treasurer’s Report
- Checking: [Redacted]
- Savings: [Redacted]
- Zeffy: [Redacted]
- Total Funds: [Redacted]
Voted to Move $5,000 from checking into savings
4. Indoor Fun Fly Recap
- Event was well received overall
- Attendance impacted by winter storm - no guests from Bismarck, Fergus, Sioux Falls, or Grand Forks
- Event did not break even, but still considered a successful event
- Interested in a financial report on the entire indoor season costs/revenues
5. Runway Replacement
- Dean to coordinate with Ron regarding:
- Confirming fabric source (U.S. Fabrics / AMA standard)
- Logistics and sewing coordination (TRS likely handling sewing)
- Club confirmed ability to fund project internally
- Sponsorships (e.g., naming rights) remain optional but not required
- Preference for signage rather than runway painting
6. Upcoming Event – “Rusty Thumbs” (May 30)
Food Plan:
- Hot dogs, sloppy joes, beans, chips, pop, water
- Signup sheet to be coordinated by Ron (sign up genius)
Prize Discussion:
- Budget: $750
- Preferred approach:
- Combination of one larger prize and smaller prizes
- Dean to assist with prize list for next meeting
Additional:
- Spinner wheel raffle system approved to continue
- Avanti raffle:
- 10 spots remaining (minimum 25 required)
- May carry into Rusty Thumbs event if not filled
7. Field Cleanup
- Tentative date: May 23
- Weather dependent
- No additional early cleanup scheduled at this time
8. Audio System for Events
- Discussed improving field-wide audio coverage:
- Option to purchase low-cost FM receivers (~$15 each)
- Utilize members’ existing speakers
- Also could watch garage sales, thrift stores, etc for good FM tuner radios
- No formal motion; concept supported for future events
9. Transmission Line Project Update
- Board members attended Maple River 345kV power line project meeting
- Proposed route currently avoids direct impact to the field
- Likely at least 1.5 to 2 miles away
- No significant interference concerns based on:
- Drone testing near transmission lines
- Comparable flying fields in similar environments
- Timeline:
- Route finalized: August 2026
- Construction: ~2029
- Joe to remain on update list and monitor developments
10. Field Improvements
Picnic Tables
- One table requires replacement and another is beginning to deteriorate
- Costco commercial folding picnic tables (~$180 each) were discussed
- Concerns raised regarding theft risk due to portability
- Board agreed to test the Costco option
Motion Passed (Unanimous):
- Purchase two Costco commercial folding picnic tables
Porta Potty / Wash Station
- Additional porta potty discussed:
- Significant cost increase expected if adding units permanently
- Concerns about placement fairness across the field
- Wash station:
- Purchase cost: ~$700–$1,200
- Rental option: ~$300–$400
- Ongoing maintenance and responsibility concerns noted
Decision: No action at this time
Pilot Stations
- One unit damaged; plan to replace 1-2 or so per year as needed
- Current design to remain unless another is discovered
- Potential improvement:
- Remove/reduce snow fence from stations to reduce wind impact
- Joe and Scot to coordinate build effort
- Estimated cost: ~$100 per unit (very rough estimate)
11. Club Meeting – April 11
- Conflict with Indoor Fun Fly and leadership availability
- Options discussed:
- Skip meeting
- Hold informal virtual update (Google Meet)
No meeting planned at this time
12. Equipment / Tractor Discussion
- Discussed potential partnerships for:
- Donated or leased mower/tractor (demo unit concept)
- Joe Heilman and maybe Dean Hoffmeyer to explore possibilities
- Long-term need identified:
- Estimated $10,000–$15,000 future investment
- No immediate action
13. Additional Notes
- Electricity costs:
- Approx. $60–$90/month
- Discussed potential alternative energy options (solar/fuel cell concept)
- Exploratory only - contact Landon Lee
14. Adjournment
Meeting adjourned (time not recorded).
Prepared By
Joe Heilman (with assistance from Chat GPT)
March 6, 2026
Club Meeting
Valley RC Flyers
Membership Meeting Minutes
Date: March 6, 2026
Time: 6:00 PM
Location: Soccer Bubble
Presiding Officer: Scot Genoch, President
1. Call to Order
The meeting was called to order at 6:00 PM by President Scot Genoch.
2. Treasurer’s Report
Dean provided the financial update:
- Checking: $REDACTED
- Savings: $REDACTED
- Zeffy: $REDACTED
- Total Funds: $REDACTED
The club remains in strong financial standing.
3. AMA charter renewal
Completed by Ron and Joe.
4. Indoor Fun Fly – March 14, 2026
Event Time
- Event scheduled for March 14 (3/14)
- Facility rented from 10:00 AM – 6:00 PM
- Public event hours: approximately 11:00 AM – 5:30 PM
- Setup from 10:00–11:00 AM
- Three turf quadrants will be used (same layout as last year)
- 25 tables and chairs available
- Access to garage door for loading
- No food or beverages allowed on turf (water only)
Registration & Roles
- Registration: Jim Gadbury and Roger Genoch
- Announcing & contest coordination: Joe Heilman and Scot Genoch
- Need new business cards and wrist bands for the event. Joe to secure.
- Park Board did not request proof of insurance but we can get it if needed.
Confirmed Prizes
- Avanti 80mm EDF
- AeroScout
- Three T-Motor AM 40 combos
- Jersey Modeler $100 coupon
- Spektrum receiver
- Bloody Wonder kit (Flite Test)
- UMX Eratix BNF $139.99 ordered from Big Sky Hobby
- UMX Ultrix $89.99 Lights $17.99 and battery. Ordered from Big Sky Hobby.
- Eric Bittman will bring the Edge 540 Super PNP to the Fun Fy $228.00
- Totally RC Hobbies will donate an RC Truck. Prize board or Raffle $350.00 value
Raffle Format
- $2.00 per ticket or 15 tickets for $20
- 3 tickets for early registration
- 5 tickets for game winner prizes
- Ron and Scot to help with selling raffle tickets
Contest Ideas
- Musical Planes (Musical Chairs format)
- Carrier landing challenge
- Gates
- Combat - no prize
- Limbo - no prize
Facility rental cost remains approximately $2,500. Rent has been paid
5. Runway Replacement Project
Timeline
- Target timeframe: Mid to late June, after Rusty Thumbs
- Weather dependent
Estimated Costs
- Propex material: approximately $2,500
- Stitching: approximately $1,400
- Additional possible costs: sand, bobcat rental, ground prep
- Estimated project total: roughly $5,000+
Runway Taxiways Discussion
- Proposal to add 3 ~25 ft taxiways to west side of runway to facilitate staging of aircraft without interfering with takeoff and landing
- Does cause more effort for mowing but not a deal breaker
- Maybe don’t have to be 25’, shorter is OK
- One suggestion was to make the fabric three pieces wide instead of three, then just mark off the taxi or staging area with paint or tape.
- This adds to cost
- Since the quoted fabric is 15’ wide instead of the 16’ we have now, we should look into wider fabric rolls and maybe that will help with the staging area as well as cover the current fabric completely.
- Will ask Dean G to check on the fabric width options
6. FlyCat EDF Raffle
David Tsen donated a Hobby King Black Hawk 70mm EDF (with retracts and receiver).
- The tickets were sold
- Winner drawn - Brian Rust
7. Rusty Thumbs
- Prize budget $750.00
- Food - we checked and the local scout troop with the concession trailer is only licensed to serve in Cass County.
- We will just do something ourselves.
- Field Clean Up - likely May 23, 2026 weather permitting
8. Adjournment
The meeting concluded and members transitioned to indoor flying.
February 28, 2026
Board Meeting
Valley RC Flyers
Board Meeting Minutes
Organization: Valley RC Flyers Club Board Meeting
Location: Deaner’s Diner
Date: (February 28th meeting)
Time: 8:00 am
Recorder: Ron Landman
1. Attendance
Present: Scot G, Dean H, Ron L, Ryan Johnson, Ryan Jordet, Andrew O, Kevin M, Landon, Nickolas M
Absent:
Joe H, Dean G
2. Treasurer’s Report
- Savings: $REDACTED
- Zeffy $REDACTED
- Total referenced balance: $REDACTED
- AMA charter renewal completed by Joe and Ron
- Indoor facility rental confirmed and paid to Fargo Park District
3. Indoor Fun Fly (Two Weeks Away)
Event Details
- Rental time: 10:00 AM – 6:00 PM
- Event time: 11:00 AM – 5:30 PM
- Concessions confirmed
- Tables, chairs, and signage handled
- No simulator this year
- Business cards may be distributed (Tyler to confirm availability)
Insurance
- Need to confirm if a letter of coverage is required by the Parks Board
- Ron to verify with Joe
4. Prize Budget & Purchases
Indoor Event Budget
- Additional $500 prize budget approved
Big Sky Hobby Partnership
Jeremy at Big Sky Hobby offering 10% discount.
Proposed UMX aircraft options:
- UMX Eratix (~$139)
- UMX Ultrastick (~$109.99)
- UMX Altrix (~$90 + $18 for lights)
Discussion Result:
- Likely purchase: Eratix + Altrix (with lights)
- Consider including batteries instead of purchasing three aircraft
- Estimated total including shipping: ~$400
Dean to contact Jeremy and finalize.
Additional Sponsorship Outreach
- Twisted Hobby (pending response)
- Flex Innovations (Mason coordinating via Eric Bittman)
- Possible donation: Profile Edge 40–20
- Dean (Total Hobby RC) may donate truck and planes for raffle/demo
5. Contest Planning (Indoor)
Contests discussed:
- Carrier Landing
- Pylon Race
- Limbo
- Combat
- Musical Chairs
- Obstacle Course (limited due to gate transport issue)
Decision:
- List all contests as possibilities
- Adjust based on participation and interest
- Obstacle course may be dropped due to logistics
- Proposal: Award raffle tickets instead of physical prizes
- Suggested: 5 tickets per contest winner
- Approved approach: Combination of recognition + raffle tickets
Prizes
- Main prize (Avanti Jet 80mm) via raffle board (numbered 1–50, spun electronically)
- Remainder of prizes by raffle tickets stuffed in boxes
6. Printed Materials
- Update sponsor list
- Include QR code for digital access to event flyer
- Print limited physical copies
Ryan to finalize document with Joe.
7. Runway Replacement
- Levi Heller (civil engineer) consulted
- Current material choice deemed best option
- Slight potential savings through contractor but not worth logistical complexity
- 50 ft lengthening plan discussed (50 ft to the north, preferred for only a single transistion)
- Plan to:
- Mark area
- Apply weed killer
- Avoid disturbing soil excessively
- Fill low spots with sand
- Purchase previously approved; Dean to confirm order status
8. Field Improvements & Equipment
Safety Barriers
- Some aging and storm-damaged
- Consider:
- Adjustable or fold-flat design
- Permanent stations
- Possibly only deploy during events
Bleachers
- Interest expressed in small (2–3 tier) bleachers for events
- Monitor for donation or discounted options
- Potential $1,000 estimate
Taxiways
- Proposal: Add 2–3 taxi strips (25 ft each)
- Would:
- Improve safety
- Reduce interference with runway operations
- To be evaluated during runway upgrade
9. Fence & Spring Cleanup
- Minor fence repair needed (clips and straightening sections)
- Spring cleanup to be scheduled before first fun fly
10. Shelter Improvements
- Ceiling installation remains incomplete
- Materials already on site
- Plan for small volunteer workday in spring
Pest Issues
- Asian beetles were severe last year
- Essential oil deterrents suggested
- Monitor for recurrence
11. Restroom Discussion
- Current portable toilet aging
- Consider:
- Seasonal rental instead of ownership
- Additional unit for large events
- Permanent septic deemed unfeasible due to flooding and environmental regulations
12. Electrical Improvements (Long-Term)
- Consider trenching conduit for:
- Fence lighting
- Night flying light towers
- No immediate action taken
13. RV Camping
- High camper turnout at last event
- No plans to provide electrical hookups
- Space currently adequate but nearing practical capacity
14. Concessions
- Major electrical issue at last event due to lightning damage
- Emergency repair performed morning of event
- Discussion of outsourcing food to Scout troops or youth organizations
- Would reduce volunteer workload
- Ron to investigate options
15. Equipment & Financial Planning
- Lawn equipment functioning well
- Recommendation:
- Build larger savings reserve for emergency mower replacement ($5k–$10k potential)
- Consider gradually transferring funds to savings
16. Future Prize Planning ($750 Budget Approved)
- Rusty Thumbs event
- Annual Fun Fly event
- Consider:
- Aircraft
- Tools
- Chargers
- Battery accessories
- Monitor vendor sales for best opportunities
17. Additional Business
- Detroit Lakes donation approved: $100
- Nitro fuel discussion (limited current interest)
- No bulk fuel order planned at this time
18. Adjournment
Meeting adjourned following completion of discussion.
