Meeting Minutes

Club Meeting December 19, 2025, 6:00 pm

Board member present: Joe Heilman, Scott Genoch, Tyler Vetter, Ryan Johnson, Dean Gary, Steve Faith

Club Members: 11 other club members

Location: Try-City United Soccer Bubble

Overview

During the VRCF Club Meeting, key topics included a financial update, website redesign updates to the indoor flying calendar, and board elections.

Financial Update and Bank Account

1. Checking: [Redacted]

2. Savings: [Redacted]

Events and Calendar Updates

1. Discussed and voted to move the indoor flying on 2/21/26 at the Rustad to 4/11/26 (Still at the Rustad).

2. There is a six hour event at Alerus Center in Grand Forks on 2/21/26 as well.

3. Holiday Party at Bar Down - January 11, 2026 - time to be determined.

4. Detroit Lakes Mall Show - 4/4/2026

5. Fargo Airshow in 2027, Aug 21 - 22.

Website Updates - Ryan Jordet

1. Standardized the colors, styles, headers and footers across all the pages.

2. The main page has been reorganized.

3. Added ‘call to action’ buttons like the Donate button.

4. Promotional videos and news stories are posted on the club’s Youtube channel.

5. Changed how the calendar looks and will work.

6. Reduced the amount of disk space used, saving the club money.

7. Still working on other aspects of the website.

Board Elections

1. President - Scott Genoch was promoted.

2. Vice President - Joe Heilman was elected.

3. Secretary - Ron Landman was elected.

4. Treasure - Dean Gray was elected.

5. Safety Officer - Ryan Johnson was elected.

6. At Large - Andrew Ochoa and Landon Lee was elected.

7. Youth Representative - (none voting board members) - Mason Genoch and Nicholas Mason.

Board member present: Joe Heilman, Scott Genoch, Tyler Vetter, Ryan Johnson, Dean Gary, Steve Faith

Club Members: 6 other club members

Location: Try-City United Soccer Bubble

Overview

During the July 1 2025, VRCF Club Meeting, key topics included a financial update, winter projects, upcoming flying dates and events, and new board member nominations.

Action items

-

Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Winter build projects

1. Ryan Johnson - working on designing a 60inch B-52.
2. Ryan Jordet - show off his PbF (lead feather). Free plans, simple foamy build. May be considered as a group build project.
3. Dean Hoffmeyer - is working on a large plane (fun project).
4. Dean Hoffmeyer is also working on a mobile RC store - more to come on that, sounds like the name is: Totally RC Hobbies.

Board Nominations

Vice President

• Joe Heilman - nominated and accepted
• Andrew Ochoa - nominated, not present to accept.

Secretary

• No nominations
• Ron Landman's name was mentioned.

Treasure

• Dean Gray was nominated, did not accept or reject.

Safety Officer

• Ryan Johnson - nominated and accepted
• Dean Hoffmeny - nominated and accepted

At Large

• Andrew Ochoa - nominated, not present to accept.
• Landon Lee - nominated, not present to accept.
• Leighton Lee - nominated, not present to accept.

Board member present: Scott Genoch, Ryan Johnson, Steve Faith, Dean Gary, Andrew Ochoa,Tyler Vetter

Club Members: 10 other club members

Location: Flying Field Clubhouse

Overview

During the Sept 2, 2025, VRCF Club Meeting, key topics included a financial update, training night updates, Haunted Flights planning, entrance gate, purchase of a number of planes from a club member.

Action items

-

Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Haunted Flights Planning

1. Orvin will donate brats and hotdogs
2. Ron and Scott to help grill brats.
3. Need to determine if we have charcoal.
4. Will do some awards like Best Costume/Theme.
5. Ask for a free will donation for lunch.
6. Ron will send out a Sign-up for chips, cookies, etc.

Security Gate

1. Need to contact the sheriff, Jiff John, and Waste Management.
2. Post some contact information at the gate.
3. Maybe a google number.
4. Discussed changing the code every year or leaving it the same.
5. The group at the meeting agreed it would like to start locking it soon.

Purchase Planes

1. Give $650 for the planes, and if they sell for more then $1300, maybe will split the money over $1300.
2. Scott made a motion, Ron seconded, club approved.

Training Night

1. Ryan and Ron helped 5 students with several flights.

Misc

1. Give $650 for the planes, and if they sell for more then $1300, maybe will split the money over $1300.
2. Dave Enebratson - donated a Tower Hobbies Trainer 40 with OS .40. New (never been flown) but missing a servo tray and some push rods, 72 megahertz radio, and a Cox .049 Trainer. (to do with whatever we want)
3. Club members want meeting notes published on the web, vote was taken and approved.
4. An additional picnic table was purchased for $25.

Board member present: Joe Heilman, Scott Genoch, Tyler Vetter, Ryan Johnson

Club Members: 13 other club members

Location: Flying Field Clubhouse

Overview

During the July 1 2025, VRCF Club Meeting, key topics included a financial update, August Airshow feedback and recap, security gate, upcoming flying events.

Action items

-

Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Airshow after action report August (Fun Fly)

1. [Redacted]
2. 74 pilots pre-registered.
3. 85 total pilots.
4. Estimated 275 spectators.
5. It was a really great weekend.
6. 15-20 people stayed for movie night on Friday.
7. Great TV coverage from local stations.
8. The shuttle was a great success.
9. The area for handicapped parking was full.
10. The extra bathroom and wash station was beneficial.

Security Gate

1. The last one out at night needs to close and chain the gate.
2. Will lock at a future date.
3. Will give the combination to sanitation vendors and law enforcement.

Upcoming Flying Events

1. Haunted Flights - Oct 4th
2. Maybe look into doing a group project.
3. What to do for food?
4. 4e Winery would like to work with us. Do some kind of event.

Elections where held for new board. These board members will serve the 2025 calendar year.

• Joe Heilman - President

• Scott Genoch - Vice President

• Dean Gary - Treasurer.

• Tyler Vetter – Secretary

• Ryan Johnson – Safety Officer

• Andrew Ochoa – Member at large

• Steve Faeth – Member at large

501(c)(3) Status Update: There was meeting in December with an IRS representative and it was determined that our EIN number most likely has expired. The plan is to apply for a new one, Kevin Mason is working on this.

Eric Hasse from local Experimental Aircraft Association (EAA) chapter gave a presentation for the Young Eagles program. The Young Eagle engages students from 8 -18 yrs, with the goal of educating members about a number of aviation topics. Eric has purchased a kit to build an RC airplane from the EAA headquarters. Looking to collaboration with local AMA club and use our site for flying after they built their RC airplane. Construction sessions planned at Air Museum in Fargo.

NDSU Engineering Student are looking for help with their AIAA DBF-Senior Design Team competition. Tyler and Joe have agreed to help the NDSU students.

Raffle announced for Ultrix package (25 spots at $10 each)

Upcoming dates:

Jan 4th – Club meeting and indoor flying at Rustad

Jan 12th – VRCF Holiday Party at Crooked Pint

Jan 18th – International Indoor Fun Fly – Alerus Center Grand Forks