Meeting Minutes

October Club Meeting

VRCF Club Meeting

October 4, 2022 – VRCF Field

Attendance – ~8 members missing

Savings     2,261.00

Checking   4,464.12

Cash            100.00

Pay Pal        257.69

Total        $7,112.81


OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield


We discussed the need for an increase of dues. The increase of costs for garbage, Jiffy John, and gas are major items.  An increase from $75 to $100 was discussed as a possible change.  The board will meet later this month to finalize this.


Once the dues have been decided, the membership form will be updated and we can start taking applications for next year 2023.


We will be using the Air Museum again this year for winter meetings for free. However, we need to be able to send a few people to the museum to help set up for events. This is part of the agreement for the free rent.


Members helped empty all the trash cans into the dumpster for the final pickup of the year.


Several members flew lighted airplanes after dark. It was quite dark by 7:30.


Indoor flying is set for Rustad Recreation Center in West Fargo for 5 Saturdays from Nov – Mar. We are starting to take money for season passes. Best way to pay is through PayPal. The fee should be added to the payment.

August Board Meeting

VRCF Board Meeting

August 16, 2022 – VRCF Field

Attendance – 5. 3 board members missing

Savings     2,289.24

Checking   4,744.08

Cash            100.00

Pay Pal        257.69

Total        $7,391.01


OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield


Fun Fly financials:

Fun fly expenses

Kitchen Supplies  $200.00

Hornbachers  $321.18

Dean Gary prizes and food  $450.00

Andrew Ochoa prizes  $200.00

$1,171.18


fun fly income

Registration and raffle +1 dues  $2,464.00

Lunch  $430.00

$2,894.00


net gain

$1,722.82


Monthly Bills:

recent expenses

Jiffy Jon's  $94.00

Waste Management  $86.46

Red River CO-OP Power  $64.29

Gas  $60.18

mower hoses $192.63

Total            $497.56


Garbage collection has been changed to once/month to save money.

We had on about 30 people for dinner. So, ordering for 50 was way too much.  We discussed that some people do not stay for dinner but would like to have lunch included instead. We could give a discount for those not staying for dinner.  We did not conclude what to do next year.


Someone contacted the club to donate RC items that were found in a construction dumpster.  Ron will try to sell them and give money to the club.


Indoor flying for the winter.

Steve found we can rent the TC Soccer bubble (old golf bubble) – March 25th, 2023 9-4, $970. We decided to have him go ahead and reserve it.


Also we can get 1/3 or 2/3 of the soccer bubble attached to arena in West Fargo for $55/h for each third.  Steve set up 5 tentative dates. We can cancel withing 24 hours with no charge. We think we might want to charge a per time fee and offer a season pass for a discounted amount. The passes could give us some up-front money to work with. The per time would work for some who know they will only be able to come 1 or 2 times.


November 5,December 10,January 7,February 11,march 4


So, $825 for 5 dates of 3 hours. Reserved but not locked in. Can cancel 24 hours prior. That’s $165/date.

We can run cost models to see how much to charge for individual or season passes.


We need to put together info sheet on it to help gauge the interest. Maybe guys from Grand Forks would come down?

------------------------

Member dues

We might need to raise dues since we have only 38 paid members this year and costs for everything continue to rise. Ryan ran model with dues raised from $75 to $100 /year. Leaving $10 discounts in place for early payment and seniors. This raises our income from dues from $2,120 to $2,915. No action was taken on the dues at this meeting.


Comment: It might be helpful to mail out renewal notices to get more response and more timely response.

July Board Meeting

VRCF Board Meeting

July 19, 2022 – VRCF Field

Attendance - 8

Savings     2,291.00

Checking   1,166.09

Cash            100.00

Pay Pal        257.69

Total        $3,814.78


OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield


Garbage and PP ~200, repairs ~200

Ideas for changing garbage service to save money.

Raise dues to $100 with same discounts

Get all current members to pay.

Follow up with insurance to see if we get more money.


Fun Fly:

Door prizes. Can’t get good deal on jet.  HH has Draco’s they can’t get rid of.

V900 from Andrew for $100, Maybe Ultrix too

Vulcan jet from Motion RC, 70mm, $299,

Timber good all around for many people.

Spent $350 on indoor

Mark to bring out water for cleaning, pressure washing.


Sign Up Genius:

Ice cream, beans, chips, pickles, hot dogs, desserts, drinks

Clean up next weekend.


Agenda:

VANDALISM

Update on vandalism at the field.  Voxland electric has finished the repairs. The inspection is complete, and the power is back on in the buildings and all post outlets.  Voxland submitted a bill to the club for $4,800 which matches the quote they gave us. We need to submit that bill to the insurance so they can give us the remainder of the money they owe us. Their original payment was pro-rated for some reason.

The conduits, wires and pipes that the electricians left in the dumpster were removed (likely by the trash collection company) and left on the ground. I guess they don’t take metal.


FIELD CLEAN UP

Nothing is in urgent need of being done. The tables and flight stations are still in the shelter which is OK for now since they blow around if they are not. We will do major clean up prior to our fun fly. The shelter roof and a few other items need to be attended to so we agree to meet first Saturday after July 4th to do this.

We would like to reduce ongoing expenses. One possibility is to eliminate trash collection (~100/mo). This would require training members to bag and remove their own trash, including airplane carcasses. No decision was made.


POP MACHINE

It was deemed best to get rid of the pop machine. It works but has gotten little use in recent years compared to the energy it uses.  We will try to sell it, possibly on Facebook for a nominal amount and the buyer hauls it away.


AUGUST FUN FLY

We are looking forward to another good event.  Less worries now about Covid-19 but gas prices will possibly affect some travelers. We feel that having great prizes and excellent food contribute to a successful event.


Food – Dean G. said he would smoke some pork butts and use for pulled pork sandwiches for the noon lunch (for purchase).  We will investigate the price of chicken dinner again for supper. This is almost universally liked.


Prizes – It was decided that a few bigger prizes are a better draw for selling tickets than a bunch of little stuff. This worked well for the indoor event in March. If we have little stuff we can give it out to everyone as they register.  For prizes we thought maybe a 63” AJ, Carbon Cub, Flite Test, Crashtest, etc. We will look into it.


Cost – We discussed and decided to raise the landing fee to $30 due to inflation, etc.


NEW MEMBERS

Discussed again training nights. Decided we need some advertising. Tyler will draw up a poster and/or business card to had out at hobby store and other places. Training can be on Tuesday nights or by appointment.

June Board Meeting

VRCF Club Meeting

June 22, 2022 – VRCF Field

Attendance - 8

Savings     2,289.24

Checking   6,026.09

Cash            100.00

Pay Pal        257.69

Total            8,673.02


OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield


Agenda:

VANDALISM

Update on vandalism at the field.  Voxland electric has finished the repairs. The inspection is complete, and the power is back on in the buildings and all post outlets.  Voxland submitted a bill to the club for $4,800 which matches the quote they gave us. We need to submit that bill to the insurance so they can give us the remainder of the money they owe us. Their original payment was pro-rated for some reason.


The conduits, wires and pipes that the electricians left in the dumpster were removed (likely by the trash collection company) and left on the ground. I guess they don’t take metal.


FIELD CLEAN UP

Nothing is in urgent need of being done. The tables and flight stations are still in the shelter which is OK for now since they blow around if they are not. We will do major clean up prior to our fun fly. The shelter roof and a few other items need to be attended to so we agree to meet first Saturday after July 4th to do this.

We would like to reduce ongoing expenses. One possibility is to eliminate trash collection (~100/mo). This would require training members to bag and remove their own trash, including airplane carcasses. Not decision was made.


POP MACHINE

It was deemed best to get rid of the pop machine. It works but has gotten little use in recent years compared to the energy it uses.  We will try to sell it, possibly on Facebook for a nominal amount and the buyer hauls it away.


AUGUST FUN FLY

We are looking forward to another good event.  Less worries now about Covid-19 but gas prices will possibly affect some travelers. We feel that having great prizes and excellent food contribute to a successful event.


Food – Dean G. said he would smoke some pork butts and use for pulled pork sandwiches for the noon lunch (for purchase).  We will investigate the price of chicken dinner again for supper. This is almost universally liked.


Prizes – It was decided that a few bigger prizes are a better draw for selling tickets than a bunch of little stuff. This worked well for the indoor event in March. If we have little stuff we can give it out to everyone as they register.  For prizes we thought maybe a 63” AJ, Carbon Cub, Flite Test, Crashtest, etc. We will look into it.


Cost – We discussed and decided to raise the landing fee to $30 due to inflation, etc.


NEW MEMBERS

Discussed again training nights. Decided we need some advertising. Tyler will draw up a poster and/or business card to had out at hobby store and other places. Training can be on Tuesday nights or by appointment.

March Club Meeting

VRCF Club Meeting – March 3, 2020

Fargo Air Museum - members and guests present - 12

 

Checking - $5,089.74

Savings - $2,287.27

TOTAL - $7,377.01

 

36 new or renewed members to date

 

Treasurer:

• Bills: - electric, safe deposit box, internet site

 

President: Dean not present.

 

Vice President Mark Pueppke presiding

• Two items identified at board meeting to address this year

o Gravel work on parking lot and topsoil for ruts and low spots on runway

▪ Verbal quotes received by Kevin and Dean

o Paint cement walls of main shelter

• REMINDER - DL Mall Show – April 4, 2020

 

AGENDA

1. Jets, EDFs, etc. – Dave Tsen

2. Update on group build of Gee Bee Y – work continues on Sunday afternoons at Ron’s house. Please call Ron to participate.

 

2020 Officers

President – Dean Gary

Vice President – Mark Pueppke

Treasurer – Ryan Johnson

Secretary – Ron Landman

Safety –-> Kevin Paulson

Members at large – Ken Littlefield, Randy Pitura

March Board Meeting

VRCF Board Meeting – Feb 18, 2020

Dean Gary’s house - members and guests present ~6

 

No financial report, treasurer not present

Checking - $

Savings - $

TOTAL - $

 

AGENDA

Discussed Field Improvements list – Zeroed in on two main items for 2020 field maintenance.

• Gravel for the drive and parking.

• Painting of shelter cement

Also discussed that some leveling of ruts on the north end of the field is in order.

 

Confirmed that our first Fun Fly of the season will be Saturday, June 6.

 

Other discussion regarding the annual Fun Fly on August 1, 2020.

• Go back to traditional pilot stations. Some found the fence too confining (too high) and also hard to drag items out to starting area. We will need to emphasize safety, maybe designate a starting area to the east of the pits.

• Extra Porta Potty was deemed a very helpful success and we should repeat it.

• Mark P is already working on prizes, has some commitments.

• We considered if we should have vendors there like they did at the GF indoor.

o ExtremeRcPrecision.com

o Bruce Pennington – Horizon Hobby dealer

• Considered other food options for the Saturday night meal. Steak or catering. Could be a few dollars more but many people seem to like this type of thing. Chicken from Hornbacher’s is a good fall back.

• 1-day vs. 2-day. Some like to camp and fly longer. They already can but the energy of the Saturday crowd is not there on Sunday. Maybe just encourage more Friday and Sunday attendance in our advertising.

 

Club Build of Gee Bee Y in honor of Florence Klingensmith in progressing, mostly on Sunday afternoons. We need to ask for donations or club financial support. Also bring some of it to the club meetings to get more participation and excitement.

 

Club meetings – March meeting will feature Dave Tsen’s jets and EDF talk. Also club build and any member winter projects.

 

Misc: Improvement list

<Please see the attachment for a list of improvement items.>

Download

No Board Meeting

No board meeting this week.

November Board Meeting Minutes

VRCF Board Meeting – November 19, 2019

Labby’s Bar and Grill - members and guests present ~9

 

Checking - $3,624.51

Savings - $2,287.27

TOTAL - $5,911.78

 

AGENDA

Holiday party – It was decided to set the event for Sunday Jan. 12, 2020 at Spitfire in West Fargo

–. Mark P will reserve the back room. Club and board meeting included in the event.

 

Indoor Flying - Metro Rec – could be available for $56/hour, available around noon on Sundays. The board is favorable but want to make sure there are enough participant to make sharing the cost reasonable. Maybe just start with one event and see how it goes. Ron and Dean to check out the facility.

 

Field Improvements list – We updated the list and discussed priorities. No decisions were made to spend money at this time.

 

Field property is $14.5 Acres. Farmer is renting and paying for 5 acres at $100/acre. Ken volunteered to talk to farmer about the value of the rent and possibly raise it.

 

Ryan Jordet got quotes on doing allowing membership to be paid on the web site PayPal. Its about 2.5%. Ryan Johnson want to check out other options like Venmo and Square.

 

Florence Kingensmith memorial. Maybe build a model of one of her planes, then donate to Air Museum. Air Museum needs plaques for the models they have so people know what they are.

November Club Meeting

Club Meeting – November 5, 2019

VRCF Field - members and guests present - 12

 

Checking - $3,643.78

Savings - $2,287.27

TOTAL - $5,931.05

 

AGENDA

Ideas for indoor flying - Metro rec, Oak Grove gym, …

 

Holiday Party location – Spitfire and Frying Pan – have a room

Email members for additional ideas Is alcohol availability desired. Yes

 

Canopy painting techniques

Update projects list

Priority – maintain the field we have

 

Elections were held for 2020 officers. Ken Littlefield ran the elections in an efficient and fair manner. The results are as follows:

 

2020 Officers

President – Dean Gary

Vice President – Mark Pueppke

Treasurer – Ryan Johnson

Secretary – Ron Landman

Safety – Kevin Paulson

Members at large – Ken Littlefield, Randy Pitura

September 2019 Meeting Minutes

Club Meeting – September 3, 2019 

VRCF Field - members and guests present - 10 


Checking - $4,311.00 

Savings - $2,286.69 

TOTAL - $6,597.69 


AGENDA 

• Indoor Fun Fly? Inquiries at NDSU for their indoor track building seem promising. Ron to proceed with looking into available dates for a Sat or Sun in Jan or Feb. Don’t conflict with GF club or Bismarck. Don’t conflict with GF 


• Talked about the visit we had from the Civil Air Patrol (CAP). No question we want to cooperate with them in any way we can. This led to a discussion of the club possible charging entities that want to use the field for learning or practicing drone piloting. This would not be an ongoing business model but just have a plan in place so when opportunities come up we can offer a possible arrangement. Government agencies like CAP or Sheriff’s department would have one price, commercial companies like agricultural equipment companies would be a higher price. The board will discuss this further. 


• Paint the Shelter? We have prices from 3 sources along with recommendations for how to prime and paint the cement shelter. Lots of stores have paint and even “masonry paint”. Hard to tell what will actually work best and last longest. People seem to have a good impression with Sherwin-Williams paint in spite of the fact that it is the most expensive. Ron to make a recommendation to the board for an amount of paint to do just the west, north and south sides of the shelter this fall for a trial. 


• We discussed the field and flight line configuration that we used at the Fun Fly. It was “OK” for the big event but most are not interested or willing to have a permanent fence set up in place of the flight stations. Some discussion was had about moving the safety fence to the east up to 25’ to make more room to park in the center of the field. Also bringing electricity to the center area, maybe even putting it near the safety fence to make it more convenient to charge near the pits. 


• Oct 20 – Spud Valley Toy Show Will talk about this more at the next meeting. 


• Rodney Johnson and Johan Bauson gave a talk and demonstration of a very nice electronic weighing system used for determining the exact CG of an airplane and then adding weight at the appropriate point to get the exact balance desired. The system is from Xicoy CG scale. 


2019 Officers 

President – Ryan Johnson 

Vice President – Dean Gary 

Treasurer – Paul K 

Secretary – Ron Landman 

Safety – Dick V 

Member at large – Ken L, Mark P

August Board Meeting

VRCF Board Meeting – August 20, 2019 

VRCF field - members and guests present ~8 


Checking - $4,298.70 

Savings - $2,286.69 

TOTAL - $6,585.39 


AGENDA 

Air Sho – no donations this year for anyone. Not enough people attended. 


Quad Squad – planning on Saturday Aug. 24th. Let club know. 


Pop machine is fixed thanks to Bob German. 


Fall Fly - ? If someone wants to spearhead it, just an informal one should be OK. Do it on short notice according to weather. 


Fun Fly – get sanction # soon.  


Winter meetings – replace a club meeting with a Moorhead community course. Negotiate with Air Museum for winter meetings. 


Possibility of recreational flying test in the near future. Not sure how it would be administered. 


Civil Air Patrol – Two members came to our meeting to discuss possible cooperation. They have been asked to start UAS program. Tasked by government to build program, fly drones near critical infrastructure to test defenses, help with search and rescue, disaster assessment. Need Part 107, have DJI Mavik, etc. Fixed wing in future. It is a service related mission. Need place for training. MOU with CAP and AMA coming. Have “go” kits they send to sights that need them. 1 st and 3rd Mondays are CAP meetings. 


Lee G – recognize for working on kitchen doors, etc. 


Misc

Indoor Fun Fly - ? deal with venues. 


2019 Officers 

President – Ryan Johnson 

Vice President – Dean Gary 

Treasurer – Paul K 

Secretary – Ron Landman 

Safety – Dick V 

Member at large – Ken L, Mark P

June Board Meeting

VRCF Board Meeting – June 18, 2019 

VRCF field - members and guests present ~8 


Checking - $5,293.79 

Savings - $2,286.12 

TOTAL - $7,581.91 

?? members so far this year 


AGENDA 

Quad Racing Region Qualifier – June 29. Sponsored by Quad Squad, local club 13 registered racers so far, likely will go up. ~20 last year. Ron and Ryan to figure out menu. Dean and Johan also willing to help serve lunch. 


Fargo AirSho July 20, 21 – with Thunderbirds. VRCF to have a large static display. Need club members to volunteer for both days. ~6-8 each day. Volunteers so far - Mark P, Ryan Jordet, Ron L, Johan B Headcount for passes – Ken will ask for 8 each day. We should all try to wear blue club polo shirts. From last year’s experience, we should try to rope off better so little kids don’t just walk right under and start touching airplanes. Set up shade canopies. We still need an attention getter – like balloons or tall flag/banner. Handouts, ask AMA, business cards 


VRCF Fun Fly – Aug 3 (Saturday) Prizes – 

• Mark has contacted a half dozen suppliers 

• 6 kits from Conrad Toni available for prizes. wing jig, airplanes 

• The board agreed to contribute another $400 prize money – Ron and Dean to determine what to get and do it. 

Volunteers – Need to fill all positions 

• Registration 

• Raffle tickets 

• Lunch help – grilling and selling (5-6 people), someone to purchase supplies 

• PA set up and possibly playing of some music during certain times 

• Dinner – arrange meal from Hornbacher’s or other. Pick up meal. Set up serving line including any contributed salads and desserts, clean up 

• Drink (lemonade), desserts, salads, condiments 

• Field prep, mowing and cleaning of shelter 

• Set up new flight line and temporary fencing (week or so ahead of time) Ask to get PA system from Jeff. 


Cash or checks 

We discussed whether to accept other forms of paymebnt. Seems like a good idea but needs to be investigated as to cost, accounts to be set up, equipment needed, etc. Possible services: Venmo – Square – Google – o.54% 


Misc

Pop machine not working. Paul blew out radiator coils and it seems to be working now. Graffiti – Ron painted over it. We should consider painting the entire outside cement. 


2019 Officers 

President – Ryan Johnson 

Vice President – Dean Gary 

Treasurer – Paul K 

Secretary – Ron Landman 

Safety – Dick V 

Member at large – Ken L, Mark P

May Club Meeting

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April Club Meeting

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February Club Meeting

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January Board Meeting

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2018 and Older Meeting Minutes

Dec 18, 2018

December 2018 - Board Meeting Minutes

Dec 04, 2018

December 2018 - Meeting Minutes

Oct 16, 2018

October 2018 - Board Meeting Minutes

Oct 02, 2018

October 2018 - Meeting Minutes

Sep 04, 2018

September 2018 - Meeting Minutes

Aug 07, 2018

August 2018 - Meeting Minutes

Jul 03, 2018

July 2018 - Meeting Minutes

May 15, 2018

May 2018 - Board Meeting Minutes

Apr 17, 2018

April 2018 - Board Meeting Minutes

Dec 05, 2017

December 2017 - Meeting Minutes

Nov 07, 2017

November 2017 - Meeting Minutes

Oct 03, 2017

October 2017 - Meeting Minutes

Sep 05, 2017

September 2017 - Meeting Minutes

Jan 17, 2017

2017 - Meeting Minutes

Mar 15, 2016

2016 - Meeting Minutes

Nov 03, 2015

2015 - Meeting Minutes

Nov 04, 2014

2014 - Meeting Minutes

Dec 17, 2013

2013 - Meeting Minutes

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