Meeting Minutes

Board member present: Scot Genoch, Ryan Johnson, Steve Faith, Dean Gary, Andrew Ochoa,Tyler Vetter

Club Members: 10 other club members

Location: Flying Field Clubhouse

Overview

During the Sept 2, 2025, VRCF Club Meeting, key topics included a financial update, training night updates, Haunted Flights planning, entrance gate, purchase of a number of planes from a club member.

Action items

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Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Haunted Flights Planning

1. Orvin will donate brats and hotdogs
2. Ron and Scott to help grill brats.
3. Need to determine if we have charcoal.
4. Will do some awards like Best Costume/Theme.
5. Ask for a free will donation for lunch.
6. Ron will send out a Sign-up for chips, cookies, etc.

Security Gate

1. Need to contact the sheriff, Jiff John, and Waste Management.
2. Post some contact information at the gate.
3. Maybe a google number.
4. Discussed changing the code every year or leaving it the same.
5. The group at the meeting agreed it would like to start locking it soon.

Purchase Planes

1. Give $650 for the planes, and if they sell for more then $1300, maybe will split the money over $1300.
2. Scott made a motion, Ron seconded, club approved.

Training Night

1. Ryan and Ron helped 5 students with several flights.

Misc

1. Give $650 for the planes, and if they sell for more then $1300, maybe will split the money over $1300.
2. Dave Enebratson - donated a Tower Hobbies Trainer 40 with OS .40. New (never been flown) but missing a servo tray and some push rods, 72 megahertz radio, and a Cox .049 Trainer. (to do with whatever we want)
3. Club members want meeting notes published on the web, vote was taken and approved.
4. An additional picnic table was purchased for $25.

Board member present: Joe Heilman, Scot Genoch, Tyler Vetter, Ryan Johnson

Club Members: 13 other club members

Location: Flying Field Clubhouse

Overview

During the July 1 2025, VRCF Club Meeting, key topics included a financial update, August Airshow feedback and recap, security gate, upcoming flying events.

Action items

-

Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Airshow after action report August (Fun Fly)

1. [Redacted]
2. 74 pilots pre-registered.
3. 85 total pilots.
4. Estimated 275 spectators.
5. It was a really great weekend.
6. 15-20 people stayed for movie night on Friday.
7. Great TV coverage from local stations.
8. The shuttle was a great success.
9. The area for handicapped parking was full.
10. The extra bathroom and wash station was beneficial.

Security Gate

1. The last one out at night needs to close and chain the gate.
2. Will lock at a future date.
3. Will give the combination to sanitation vendors and law enforcement.

Upcoming Flying Events

1. Haunted Flights - Oct 4th
2. Maybe look into doing a group project.
3. What to do for food?
4. 4e Winery would like to work with us. Do some kind of event.

Elections where held for new board. These board members will serve the 2025 calendar year.

• Joe Heilman - President
• Scot Genoch - Vice President
• Dean Gary - Treasurer.
• Tyler Vetter – Secretary
• Ryan Johnson – Safety Officer
• Andrew Ochoa – Member at large
• Steve Faeth – Member at large

501(c)(3) Status Update: There was meeting in December with an IRS representative and it was determined that our EIN number most likely has expired. The plan is to apply for a new one, Kevin Mason is working on this.

Eric Hasse from local Experimental Aircraft Association (EAA) chapter gave a presentation for the Young Eagles program. The Young Eagle engages students from 8 -18 yrs, with the goal of educating members about a number of aviation topics. Eric has purchased a kit to build an RC airplane from the EAA headquarters. Looking to collaboration with local AMA club and use our site for flying after they built their RC airplane. Construction sessions planned at Air Museum in Fargo.

NDSU Engineering Student are looking for help with their AIAA DBF-Senior Design Team competition. Tyler and Joe have agreed to help the NDSU students.

Raffle announced for Ultrix package (25 spots at $10 each)

Upcoming dates:

Jan 4th – Club meeting and indoor flying at Rustad

Jan 12th – VRCF Holiday Party at Crooked Pint

Jan 18th – International Indoor Fun Fly – Alerus Center Grand Forks

Dec 5, 2023

Club meeting at Air Museum

About 22+ club members present

Financial report

Checking:            $4,730.92

Saving:                 $2,675.21

PayPal:                 $

Cash:                    $

Total $7,406.13

Membership forms for 2024 were passed out.

Elections:

2024 OFFICERS election results:

President: Tyler Vetter

Vice President: Joe Heilman

Secretary: Ron Landman

Treasurer: Dean Gary

Safety Officer: Ryan Johnson

All by unanimous consent

Board member at large 2: Steve Faeth, Andrew Ochoa

TJ Kraushaar from All Wayz Broke RC Car Club talked about their club. They are mostly bashers. They have a FB and web site. They do crawling, jumping and bashing.

He had some RC air stuff to learn about.

There was discussion around having various RC club leaders meet occasionally to see what each other are doing and maybe coordinate activities.

The VRCF Christmas Party will be Jan. 14 th Sunday night. Some Spouses and family welcome. Ideas were floated and Joe said he’d find out more info from each of them. Crooked Pint on 13 th Ave S., Billiards, Golf Addiction, …..

There is some interest in updating our club logo. We decided to get submissions and review them in January.

Andrew O. is working to help keep our FB page clean from scammers.

Dec.9 is the next indoor at Rustad Rec. Starting in the new year we will meet at the Sports Bubble – Feb, Mar. Apr. club meetings. Friday night at 7, 8-10 flying, $15

Our big regional indoor will be March 16, 10-5 at the bubble. $30, prizes

Try for 501 c3, then set up digital payment stuff.

Air Show – need lead. Check with them about where we can fly to see if it’s worth it. Will it be close enough to see. In any case the club should volunteer for setup to earn $50-$60 per person towards the club. Also our static display needs to be manned.

A young member wanted to know if its OK to set up a Geocacheing site at the field. It was agreed that we can.

Several members are interested in club racing? We decided to start with open to any plane racing and once it gets established start adding rules.

VRCF Club Meeting

October 4, 2022 – VRCF Field

Attendance – ~8 members missing

Savings     2,261.00

Checking   4,464.12

Cash            100.00

Pay Pal        257.69

Total        $7,112.81

OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield

We discussed the need for an increase of dues. The increase of costs for garbage, Jiffy John, and gas are major items.  An increase from $75 to $100 was discussed as a possible change.  The board will meet later this month to finalize this.

Once the dues have been decided, the membership form will be updated and we can start taking applications for next year 2023.

We will be using the Air Museum again this year for winter meetings for free. However, we need to be able to send a few people to the museum to help set up for events. This is part of the agreement for the free rent.

Members helped empty all the trash cans into the dumpster for the final pickup of the year.

Several members flew lighted airplanes after dark. It was quite dark by 7:30.

Indoor flying is set for Rustad Recreation Center in West Fargo for 5 Saturdays from Nov – Mar. We are starting to take money for season passes. Best way to pay is through PayPal. The fee should be added to the payment.