Meeting Minutes
Filter Meetings by Tag
December 5, 2023
December Club Meeting
Dec 5, 2023
Club meeting at Air Museum
About 22+ club members present
Financial report
Checking: $4,730.92
Saving: $2,675.21
PayPal: $
Cash: $
Total $7,406.13
Membership forms for 2024 were passed out.
Elections:
2024 OFFICERS election results:
President: Tyler Vetter
Vice President: Joe Heilman
Secretary: Ron Landman
Treasurer: Dean Gary
Safety Officer: Ryan Johnson
All by unanimous consent
Board member at large 2: Steve Faeth, Andrew Ochoa
TJ Kraushaar from All Wayz Broke RC Car Club talked about their club. They are mostly bashers. They have a FB and web site. They do crawling, jumping and bashing.
He had some RC air stuff to learn about.
There was discussion around having various RC club leaders meet occasionally to see what each other are doing and maybe coordinate activities.
The VRCF Christmas Party will be Jan. 14 th Sunday night. Some Spouses and family welcome. Ideas were floated and Joe said he’d find out more info from each of them. Crooked Pint on 13 th Ave S., Billiards, Golf Addiction, …..
There is some interest in updating our club logo. We decided to get submissions and review them in January.
Andrew O. is working to help keep our FB page clean from scammers.
Dec.9 is the next indoor at Rustad Rec. Starting in the new year we will meet at the Sports Bubble – Feb, Mar. Apr. club meetings. Friday night at 7, 8-10 flying, $15
Our big regional indoor will be March 16, 10-5 at the bubble. $30, prizes
Try for 501 c3, then set up digital payment stuff.
Air Show – need lead. Check with them about where we can fly to see if it’s worth it. Will it be close enough to see. In any case the club should volunteer for setup to earn $50-$60 per person towards the club. Also our static display needs to be manned.
A young member wanted to know if its OK to set up a Geocacheing site at the field. It was agreed that we can.
Several members are interested in club racing? We decided to start with open to any plane racing and once it gets established start adding rules.
October 4, 2022
October Club Meeting
VRCF Club Meeting
October 4, 2022 – VRCF Field
Attendance – ~8 members missing
Savings 2,261.00
Checking 4,464.12
Cash 100.00
Pay Pal 257.69
Total $7,112.81
OFFICERS
President: Dean Gary
Vice President: Mark Pueppke
Secretary: Ron Landman
Treasurer: Ryan Johnson
Safety Officer: Kevin Paulson
Board member at large 1: Tyler Vetter
Board member at large 2: Steve Faeth
Advocate: Ken Littlefield
We discussed the need for an increase of dues. The increase of costs for garbage, Jiffy John, and gas are major items. An increase from $75 to $100 was discussed as a possible change. The board will meet later this month to finalize this.
Once the dues have been decided, the membership form will be updated and we can start taking applications for next year 2023.
We will be using the Air Museum again this year for winter meetings for free. However, we need to be able to send a few people to the museum to help set up for events. This is part of the agreement for the free rent.
Members helped empty all the trash cans into the dumpster for the final pickup of the year.
Several members flew lighted airplanes after dark. It was quite dark by 7:30.
Indoor flying is set for Rustad Recreation Center in West Fargo for 5 Saturdays from Nov – Mar. We are starting to take money for season passes. Best way to pay is through PayPal. The fee should be added to the payment.
August 16, 2022
August Board Meeting
VRCF Board Meeting
August 16, 2022 – VRCF Field
Attendance – 5. 3 board members missing
Savings 2,289.24
Checking 4,744.08
Cash 100.00
Pay Pal 257.69
Total $7,391.01
OFFICERS
President: Dean Gary
Vice President: Mark Pueppke
Secretary: Ron Landman
Treasurer: Ryan Johnson
Safety Officer: Kevin Paulson
Board member at large 1: Tyler Vetter
Board member at large 2: Steve Faeth
Advocate: Ken Littlefield
Fun Fly financials:
Fun fly expenses
Kitchen Supplies $200.00
Hornbachers $321.18
Dean Gary prizes and food $450.00
Andrew Ochoa prizes $200.00
$1,171.18
fun fly income
Registration and raffle +1 dues $2,464.00
Lunch $430.00
$2,894.00
net gain
$1,722.82
Monthly Bills:
recent expenses
Jiffy Jon's $94.00
Waste Management $86.46
Red River CO-OP Power $64.29
Gas $60.18
mower hoses $192.63
Total $497.56
Garbage collection has been changed to once/month to save money.
We had on about 30 people for dinner. So, ordering for 50 was way too much. We discussed that some people do not stay for dinner but would like to have lunch included instead. We could give a discount for those not staying for dinner. We did not conclude what to do next year.
Someone contacted the club to donate RC items that were found in a construction dumpster. Ron will try to sell them and give money to the club.
Indoor flying for the winter.
Steve found we can rent the TC Soccer bubble (old golf bubble) – March 25th, 2023 9-4, $970. We decided to have him go ahead and reserve it.
Also we can get 1/3 or 2/3 of the soccer bubble attached to arena in West Fargo for $55/h for each third. Steve set up 5 tentative dates. We can cancel withing 24 hours with no charge. We think we might want to charge a per time fee and offer a season pass for a discounted amount. The passes could give us some up-front money to work with. The per time would work for some who know they will only be able to come 1 or 2 times.
November 5,December 10,January 7,February 11,march 4
So, $825 for 5 dates of 3 hours. Reserved but not locked in. Can cancel 24 hours prior. That’s $165/date.
We can run cost models to see how much to charge for individual or season passes.
We need to put together info sheet on it to help gauge the interest. Maybe guys from Grand Forks would come down?
------------------------
Member dues
We might need to raise dues since we have only 38 paid members this year and costs for everything continue to rise. Ryan ran model with dues raised from $75 to $100 /year. Leaving $10 discounts in place for early payment and seniors. This raises our income from dues from $2,120 to $2,915. No action was taken on the dues at this meeting.
Comment: It might be helpful to mail out renewal notices to get more response and more timely response.
July 19, 2022
July Board Meeting
VRCF Board Meeting
July 19, 2022 – VRCF Field
Attendance - 8
Savings 2,291.00
Checking 1,166.09
Cash 100.00
Pay Pal 257.69
Total $3,814.78
OFFICERS
President: Dean Gary
Vice President: Mark Pueppke
Secretary: Ron Landman
Treasurer: Ryan Johnson
Safety Officer: Kevin Paulson
Board member at large 1: Tyler Vetter
Board member at large 2: Steve Faeth
Advocate: Ken Littlefield
Garbage and PP ~200, repairs ~200
Ideas for changing garbage service to save money.
Raise dues to $100 with same discounts
Get all current members to pay.
Follow up with insurance to see if we get more money.
Fun Fly:
Door prizes. Can’t get good deal on jet. HH has Draco’s they can’t get rid of.
V900 from Andrew for $100, Maybe Ultrix too
Vulcan jet from Motion RC, 70mm, $299,
Timber good all around for many people.
Spent $350 on indoor
Mark to bring out water for cleaning, pressure washing.
Sign Up Genius:
Ice cream, beans, chips, pickles, hot dogs, desserts, drinks
Clean up next weekend.
Agenda:
VANDALISM
Update on vandalism at the field. Voxland electric has finished the repairs. The inspection is complete, and the power is back on in the buildings and all post outlets. Voxland submitted a bill to the club for $4,800 which matches the quote they gave us. We need to submit that bill to the insurance so they can give us the remainder of the money they owe us. Their original payment was pro-rated for some reason.
The conduits, wires and pipes that the electricians left in the dumpster were removed (likely by the trash collection company) and left on the ground. I guess they don’t take metal.
FIELD CLEAN UP
Nothing is in urgent need of being done. The tables and flight stations are still in the shelter which is OK for now since they blow around if they are not. We will do major clean up prior to our fun fly. The shelter roof and a few other items need to be attended to so we agree to meet first Saturday after July 4th to do this.
We would like to reduce ongoing expenses. One possibility is to eliminate trash collection (~100/mo). This would require training members to bag and remove their own trash, including airplane carcasses. No decision was made.
POP MACHINE
It was deemed best to get rid of the pop machine. It works but has gotten little use in recent years compared to the energy it uses. We will try to sell it, possibly on Facebook for a nominal amount and the buyer hauls it away.
AUGUST FUN FLY
We are looking forward to another good event. Less worries now about Covid-19 but gas prices will possibly affect some travelers. We feel that having great prizes and excellent food contribute to a successful event.
Food – Dean G. said he would smoke some pork butts and use for pulled pork sandwiches for the noon lunch (for purchase). We will investigate the price of chicken dinner again for supper. This is almost universally liked.
Prizes – It was decided that a few bigger prizes are a better draw for selling tickets than a bunch of little stuff. This worked well for the indoor event in March. If we have little stuff we can give it out to everyone as they register. For prizes we thought maybe a 63” AJ, Carbon Cub, Flite Test, Crashtest, etc. We will look into it.
Cost – We discussed and decided to raise the landing fee to $30 due to inflation, etc.
NEW MEMBERS
Discussed again training nights. Decided we need some advertising. Tyler will draw up a poster and/or business card to had out at hobby store and other places. Training can be on Tuesday nights or by appointment.
June 22, 2022
June Board Meeting
VRCF Club Meeting
June 22, 2022 – VRCF Field
Attendance - 8
Savings 2,289.24
Checking 6,026.09
Cash 100.00
Pay Pal 257.69
Total 8,673.02
OFFICERS
President: Dean Gary
Vice President: Mark Pueppke
Secretary: Ron Landman
Treasurer: Ryan Johnson
Safety Officer: Kevin Paulson
Board member at large 1: Tyler Vetter
Board member at large 2: Steve Faeth
Advocate: Ken Littlefield
Agenda:
VANDALISM
Update on vandalism at the field. Voxland electric has finished the repairs. The inspection is complete, and the power is back on in the buildings and all post outlets. Voxland submitted a bill to the club for $4,800 which matches the quote they gave us. We need to submit that bill to the insurance so they can give us the remainder of the money they owe us. Their original payment was pro-rated for some reason.
The conduits, wires and pipes that the electricians left in the dumpster were removed (likely by the trash collection company) and left on the ground. I guess they don’t take metal.
FIELD CLEAN UP
Nothing is in urgent need of being done. The tables and flight stations are still in the shelter which is OK for now since they blow around if they are not. We will do major clean up prior to our fun fly. The shelter roof and a few other items need to be attended to so we agree to meet first Saturday after July 4th to do this.
We would like to reduce ongoing expenses. One possibility is to eliminate trash collection (~100/mo). This would require training members to bag and remove their own trash, including airplane carcasses. Not decision was made.
POP MACHINE
It was deemed best to get rid of the pop machine. It works but has gotten little use in recent years compared to the energy it uses. We will try to sell it, possibly on Facebook for a nominal amount and the buyer hauls it away.
AUGUST FUN FLY
We are looking forward to another good event. Less worries now about Covid-19 but gas prices will possibly affect some travelers. We feel that having great prizes and excellent food contribute to a successful event.
Food – Dean G. said he would smoke some pork butts and use for pulled pork sandwiches for the noon lunch (for purchase). We will investigate the price of chicken dinner again for supper. This is almost universally liked.
Prizes – It was decided that a few bigger prizes are a better draw for selling tickets than a bunch of little stuff. This worked well for the indoor event in March. If we have little stuff we can give it out to everyone as they register. For prizes we thought maybe a 63” AJ, Carbon Cub, Flite Test, Crashtest, etc. We will look into it.
Cost – We discussed and decided to raise the landing fee to $30 due to inflation, etc.
NEW MEMBERS
Discussed again training nights. Decided we need some advertising. Tyler will draw up a poster and/or business card to had out at hobby store and other places. Training can be on Tuesday nights or by appointment.