Meeting Minutes

Board member present: Joe Heilman, Scot Genoch, Tyler Vetter, Ryan Johnson

Club Members: 13 other club members

Location: Flying Field Clubhouse

Overview

During the July 1 2025, VRCF Club Meeting, key topics included a financial update, August Airshow feedback and recap, security gate, upcoming flying events.

Action items

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Financial Update and Bank Account

1. Checking: [Redacted]
2. Savings: [Redacted]

Airshow after action report August (Fun Fly)

1. [Redacted]
2. 74 pilots pre-registered.
3. 85 total pilots.
4. Estimated 275 spectators.
5. It was a really great weekend.
6. 15-20 people stayed for movie night on Friday.
7. Great TV coverage from local stations.
8. The shuttle was a great success.
9. The area for handicapped parking was full.
10. The extra bathroom and wash station was beneficial.

Security Gate

1. The last one out at night needs to close and chain the gate.
2. Will lock at a future date.
3. Will give the combination to sanitation vendors and law enforcement.

Upcoming Flying Events

1. Haunted Flights - Oct 4th
2. Maybe look into doing a group project.
3. What to do for food?
4. 4e Winery would like to work with us. Do some kind of event.

Elections where held for new board. These board members will serve the 2025 calendar year.

• Joe Heilman - President
• Scot Genoch - Vice President
• Dean Gary - Treasurer.
• Tyler Vetter – Secretary
• Ryan Johnson – Safety Officer
• Andrew Ochoa – Member at large
• Steve Faeth – Member at large

501(c)(3) Status Update: There was meeting in December with an IRS representative and it was determined that our EIN number most likely has expired. The plan is to apply for a new one, Kevin Mason is working on this.

Eric Hasse from local Experimental Aircraft Association (EAA) chapter gave a presentation for the Young Eagles program. The Young Eagle engages students from 8 -18 yrs, with the goal of educating members about a number of aviation topics. Eric has purchased a kit to build an RC airplane from the EAA headquarters. Looking to collaboration with local AMA club and use our site for flying after they built their RC airplane. Construction sessions planned at Air Museum in Fargo.

NDSU Engineering Student are looking for help with their AIAA DBF-Senior Design Team competition. Tyler and Joe have agreed to help the NDSU students.

Raffle announced for Ultrix package (25 spots at $10 each)

Upcoming dates:

Jan 4th – Club meeting and indoor flying at Rustad

Jan 12th – VRCF Holiday Party at Crooked Pint

Jan 18th – International Indoor Fun Fly – Alerus Center Grand Forks

Dec 5, 2023

Club meeting at Air Museum

About 22+ club members present

Financial report

Checking:            $4,730.92

Saving:                 $2,675.21

PayPal:                 $

Cash:                    $

Total $7,406.13

Membership forms for 2024 were passed out.

Elections:

2024 OFFICERS election results:

President: Tyler Vetter

Vice President: Joe Heilman

Secretary: Ron Landman

Treasurer: Dean Gary

Safety Officer: Ryan Johnson

All by unanimous consent

Board member at large 2: Steve Faeth, Andrew Ochoa

TJ Kraushaar from All Wayz Broke RC Car Club talked about their club. They are mostly bashers. They have a FB and web site. They do crawling, jumping and bashing.

He had some RC air stuff to learn about.

There was discussion around having various RC club leaders meet occasionally to see what each other are doing and maybe coordinate activities.

The VRCF Christmas Party will be Jan. 14 th Sunday night. Some Spouses and family welcome. Ideas were floated and Joe said he’d find out more info from each of them. Crooked Pint on 13 th Ave S., Billiards, Golf Addiction, …..

There is some interest in updating our club logo. We decided to get submissions and review them in January.

Andrew O. is working to help keep our FB page clean from scammers.

Dec.9 is the next indoor at Rustad Rec. Starting in the new year we will meet at the Sports Bubble – Feb, Mar. Apr. club meetings. Friday night at 7, 8-10 flying, $15

Our big regional indoor will be March 16, 10-5 at the bubble. $30, prizes

Try for 501 c3, then set up digital payment stuff.

Air Show – need lead. Check with them about where we can fly to see if it’s worth it. Will it be close enough to see. In any case the club should volunteer for setup to earn $50-$60 per person towards the club. Also our static display needs to be manned.

A young member wanted to know if its OK to set up a Geocacheing site at the field. It was agreed that we can.

Several members are interested in club racing? We decided to start with open to any plane racing and once it gets established start adding rules.

VRCF Club Meeting

October 4, 2022 – VRCF Field

Attendance – ~8 members missing

Savings     2,261.00

Checking   4,464.12

Cash            100.00

Pay Pal        257.69

Total        $7,112.81

OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield

We discussed the need for an increase of dues. The increase of costs for garbage, Jiffy John, and gas are major items.  An increase from $75 to $100 was discussed as a possible change.  The board will meet later this month to finalize this.

Once the dues have been decided, the membership form will be updated and we can start taking applications for next year 2023.

We will be using the Air Museum again this year for winter meetings for free. However, we need to be able to send a few people to the museum to help set up for events. This is part of the agreement for the free rent.

Members helped empty all the trash cans into the dumpster for the final pickup of the year.

Several members flew lighted airplanes after dark. It was quite dark by 7:30.

Indoor flying is set for Rustad Recreation Center in West Fargo for 5 Saturdays from Nov – Mar. We are starting to take money for season passes. Best way to pay is through PayPal. The fee should be added to the payment.

VRCF Board Meeting

August 16, 2022 – VRCF Field

Attendance – 5. 3 board members missing

Savings     2,289.24

Checking   4,744.08

Cash            100.00

Pay Pal        257.69

Total        $7,391.01

OFFICERS

President: Dean Gary

Vice President: Mark Pueppke

Secretary: Ron Landman

Treasurer: Ryan Johnson

Safety Officer: Kevin Paulson

Board member at large 1: Tyler Vetter

Board member at large 2: Steve Faeth

Advocate: Ken Littlefield

Fun Fly financials:

Fun fly expenses

Kitchen Supplies  $200.00

Hornbachers  $321.18

Dean Gary prizes and food  $450.00

Andrew Ochoa prizes  $200.00

$1,171.18

fun fly income

Registration and raffle +1 dues  $2,464.00

Lunch  $430.00

$2,894.00

net gain

$1,722.82

Monthly Bills:

recent expenses

Jiffy Jon's  $94.00

Waste Management  $86.46

Red River CO-OP Power  $64.29

Gas  $60.18

mower hoses $192.63

Total            $497.56

Garbage collection has been changed to once/month to save money.

We had on about 30 people for dinner. So, ordering for 50 was way too much.  We discussed that some people do not stay for dinner but would like to have lunch included instead. We could give a discount for those not staying for dinner.  We did not conclude what to do next year.

Someone contacted the club to donate RC items that were found in a construction dumpster.  Ron will try to sell them and give money to the club.

Indoor flying for the winter.

Steve found we can rent the TC Soccer bubble (old golf bubble) – March 25th, 2023 9-4, $970. We decided to have him go ahead and reserve it.

Also we can get 1/3 or 2/3 of the soccer bubble attached to arena in West Fargo for $55/h for each third.  Steve set up 5 tentative dates. We can cancel withing 24 hours with no charge. We think we might want to charge a per time fee and offer a season pass for a discounted amount. The passes could give us some up-front money to work with. The per time would work for some who know they will only be able to come 1 or 2 times.

November 5,December 10,January 7,February 11,march 4

So, $825 for 5 dates of 3 hours. Reserved but not locked in. Can cancel 24 hours prior. That’s $165/date.

We can run cost models to see how much to charge for individual or season passes.

We need to put together info sheet on it to help gauge the interest. Maybe guys from Grand Forks would come down?

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Member dues

We might need to raise dues since we have only 38 paid members this year and costs for everything continue to rise. Ryan ran model with dues raised from $75 to $100 /year. Leaving $10 discounts in place for early payment and seniors. This raises our income from dues from $2,120 to $2,915. No action was taken on the dues at this meeting.

Comment: It might be helpful to mail out renewal notices to get more response and more timely response.