Meeting Minutes

Valley RC Flyers

Membership Meeting Minutes
Date: March 6, 2026
Time: 6:00 PM
Location: Soccer Bubble

Presiding Officer: Scot Genoch, President

1. Call to Order

The meeting was called to order at 6:00 PM by President Scot Genoch.

2. Treasurer’s Report

Dean provided the financial update:

• Checking: $REDACTED
• Savings: $REDACTED
• Zeffy: $REDACTED
• Total Funds: $REDACTED

The club remains in strong financial standing.

3. AMA charter renewal

Completed by Ron and Joe.

4. Indoor Fun Fly – March 14, 2026

Event Time

• Event scheduled for March 14 (3/14)
• Facility rented from 10:00 AM – 6:00 PM
• Public event hours: approximately 11:00 AM – 5:30 PM
• Setup from 10:00–11:00 AM
• Three turf quadrants will be used (same layout as last year)
• 25 tables and chairs available
• Access to garage door for loading
• No food or beverages allowed on turf (water only)

Registration & Roles

• Registration: Jim Gadbury and Roger Genoch
• Announcing & contest coordination: Joe Heilman and Scot Genoch
• Need new business cards and wrist bands for the event. Joe to secure.
• Park Board did not request proof of insurance but we can get it if needed.

Confirmed Prizes

• Avanti 80mm EDF
• AeroScout
• Three T-Motor AM 40 combos
• Jersey Modeler $100 coupon
• Spektrum receiver
• Bloody Wonder kit (Flite Test)
• UMX Eratix BNF $139.99 ordered from Big Sky Hobby
• UMX Ultrix $89.99 Lights $17.99 and battery. Ordered from Big Sky Hobby.
• Eric Bittman will bring the Edge 540 Super PNP to the Fun Fy $228.00
• Totally RC Hobbies will donate an RC Truck. Prize board or Raffle $350.00 value

Raffle Format

• $2.00 per ticket or 15 tickets for $20
• 3 tickets for early registration
• 5 tickets for game winner prizes
• Ron and Scot to help with selling raffle tickets

Contest Ideas

• Musical Planes (Musical Chairs format)
• Carrier landing challenge
• Gates
• Combat - no prize
• Limbo - no prize

Facility rental cost remains approximately $2,500. Rent has been paid

5. Runway Replacement Project

Timeline

• Target timeframe: Mid to late June, after Rusty Thumbs
• Weather dependent

Estimated Costs

• Propex material: approximately $2,500
• Stitching: approximately $1,400
• Additional possible costs: sand, bobcat rental, ground prep
• Estimated project total: roughly $5,000+

Runway Taxiways Discussion

• Proposal to add 3 ~25 ft taxiways to west side of runway to facilitate staging of aircraft without interfering with takeoff and landing
• Does cause more effort for mowing but not a deal breaker
• Maybe don’t have to be 25’, shorter is OK
• One suggestion was to make the fabric three pieces wide instead of three, then just mark off the taxi or staging area with paint or tape.
• This adds to cost
• Since the quoted fabric is 15’ wide instead of the 16’ we have now, we should look into wider fabric rolls and maybe that will help with the staging area as well as cover the current fabric completely.
• Will ask Dean G to check on the fabric width options

6. FlyCat EDF Raffle

David Tsen donated a Hobby King Black Hawk 70mm EDF (with retracts and receiver).

• The tickets were sold
• Winner drawn - Brian Rust

7. Rusty Thumbs

• Prize budget $750.00
• Food - we checked and the local scout troop with the concession trailer is only licensed to serve in Cass County.
• We will just do something ourselves.
• Field Clean Up - likely May 23, 2026 weather permitting

8. Adjournment

The meeting concluded and members transitioned to indoor flying.