Meeting Minutes

Valley RC Flyers Meeting Minutes – June 16th, 2026

Meeting Details

Date: June 16th

Time: 7:00 PM

Location: Valley RC Field

Attendance

Attendees:

• Scott Genoch (President)
• Mason Genoch (Junior Member)
• Ron Landman (Secretary)

Treasurer’s Report

• Checking Account: [Redacted]
• Savings Account: [Redacted]
• Grand Total: [Redacted]

Facilities & Equipment

Safety Stations

• Upgrades are currently on hold due to the flying season.
• Plans to redesign them to be stackable and more wind-resistant (using PVC instead of orange fencing to reduce airfoil effect) will be revisited in the fall.
• Joe has a preliminary diagram.

Clubhouse Maintenance

Roof:

• Repair or replacement is pending discussion with Steve.

Painting:

• Discussion regarding painting the exterior (specifically the north, south, and back walls) to improve appearance and potentially deter graffiti.
• A trial on a back wall may be considered.
• Interior painting was discouraged to maintain the current aesthetic.

Ceiling/Electrical:

• Plans to complete the ceiling using OSB/plywood and finalize electrical wiring (via Andrew) to allow for future lighting and better utilization of the space.

Field Upgrades

Night Flying/Power:

• Discussion on installing 30-foot electrical poles at the north and south ends to provide night lighting and power stations (120V outlets) for battery charging.
• Quotes will be sought from Andrew.

Groundwork:

• Plans to fill low spots with dirt and use a roller on the north end in the fall.

Sanitation:

• Looking into purchasing more Jiffy Johns and implementing a more permanent hand-washing station (potentially a sink system) for events.

Membership & Administration

AMA Renewal

• Due in July.
• Dean/Gary will receive the renewal and process the payment.

Membership Count

• Approximately 60 members (includes standard, associate, senior, and youth members).

Upcoming Events

Annual Fun Fly (July 3rd – August 2nd)

Food:

• Joe has confirmed a food vendor.
• Discussion on providing simple food (burgers/hot dogs) via a Blackstone Grill for Thursday/Friday visitors.

Prizes:

• A P-51 Mustang (purchased on sale) will be used as a raffle prize or a "golden ticket" incentive for ticket sales.

Registration:

• The pre-registration system used last year (organizing AMA numbers and names in envelopes) will be implemented again to expedite check-in.

Promotion:

• To be handled via Facebook, FM events calendar, and news outlets.

Spectator Show/Pilot Events:

• Coordination regarding jet pilots (Ellis, Eric, Bruce, etc.).
• Emphasis was placed on ensuring all visiting pilots have valid waivers on file to mitigate club liability.

Skydivers:

• Joe is in contact with skydivers for a potential jump on August 1st.

Engine Tuning Seminar

• Johan Basson has offered to lead an engine tuning session.
• This will be proposed for the July 7th club meeting.

Car Show Proposal

• A local car club expressed interest in using half the field for a "boom off" (stereo competition).
• This requires a formal vote at the next club meeting.

New Business & Discussion

Starlink/Security

• The board discussed whether installing Starlink for internet or adding security cameras is cost-effective.
• The general consensus was that current mobile data/5G is sufficient and the cost-benefit for security/internet is low.

Other Local Events

• Noted several upcoming fly-ins in Minot, Bereford, Minneapolis, and Fergus Falls.

Additional Notes

Next Club Meeting: July 7th

Next Board Meeting: To be determined (July)